Regulatory Documentation Coordinator - German speaker

B-Hive Switzerland; Aargau; Vor Ort; CHF 70.000 - 90.000; Vollzeit

Zusammenfassung

B-Hive Switzerland is seeking a Regulatory Documentation Coordinator to join a major project with a life sciences client in Switzerland. You will handle registration certificate requests across markets and coordinate documentation with authorities, internal teams, and external partners.

The role emphasizes accuracy, timely processing, and collaboration across departments, with a focus on compliance and process improvements in a multi-specialized engineering environment.

Qualifikationen

• Secondary education or vocational training in a relevant field.
• Strong written and verbal communication in English and German (excellent level).
• Ability to manage multiple tasks proactively with a solutions-oriented approach.
• Proficiency in Microsoft 365.
• Experience coordinating administrative or regulatory documentation is an asset.
• Excellent interpersonal skills and ability to work across departments.

Aufgaben

• Handle registration certificate requests from regulatory colleagues across relevant markets
• Prepare and gather required documentation from authorities, internal departments, and external partners
• Ensure legalization of documents when required
• Record, track, and manage requests in the relevant system
• Monitor open files to ensure timely resolution and internal client satisfaction
• Create purchase orders and ensure payments are processed on time
• Escalate complex cases to management while resolving standard issues independently
• Comply with company procedures and internal guidelines

Kenntnisse

English fluency

German fluency

Microsoft 365

Regulatory coordination

Interpersonal skills

Ausbildung

Secondary education or vocational training

Tools

MS Office

Jobbeschreibung

Becoming part of a multi-specialized engineering company (life sciences, process industry, and manufacturing), where people and innovation are at the heart of every project.

In Switzerland, where quality of life meets industrial excellence, we are building with our collaborators an adventure based on:

• Team spirit and mutual support
• Care and stability
• Personal growth and professional development

Your project

As part of our growth, we are looking for a Regulatory Documentation Coordinator to join a major project with one of our clients.

Your main responsibilities

• Handle registration certificate requests from regulatory colleagues across relevant markets
• Prepare and gather required documentation from authorities, internal departments, and external partners
• Ensure legalization of documents when required
• Record, track, and manage requests in the relevant system
• Monitor open files to ensure timely resolution and internal client satisfaction
• Create purchase orders and ensure payments are processed on time
• Escalate complex cases to management while resolving standard issues independently
• Comply with company procedures and internal guidelines

Your profile

• Secondary education or vocational training in a relevant field
• Strong written and verbal communication skills in English and German (both at an excellent level)
• Ability to manage multiple tasks simultaneously with a proactive, solution-oriented approach
• Proficiency in Microsoft 365
• Experience coordinating administrative or regulatory documentation processes is an asset
• Excellent interpersonal skills and ability to work collaboratively across departments

Only candidates of Swiss or EU/EFTA nationality, or those holding a valid Swiss residence and work permit, will be considered.

• A close-knit and ambitious team, where every member is essential to our collective success.
• A hive of multi-specialized engineering expertise, enriched by diverse projects and recognized know-how.
• A stimulating and caring environment, with training opportunities and career growth.
• The chance to grow in Switzerland, a country where innovation, work-life balance, and international openness go hand in hand.

Ready to take your career to the next level and contribute to high-impact projects?