Reception & Facilities Coordinator

Macro Group; Zürich; Híbrido; CHF 50.000 - 65.000; Jornada completa

Descripción de la vacante

Macro Group in Zurich is seeking a seasoned Receptionist and Office Administrator to deliver professional reception, workplace hospitality, and administrative support for the Zurich office. You will handle visitor management, onboarding, travel arrangements, meetings, supplier liaison and cost recording to keep operations smooth and welcoming.

The role requires strong communication, organisational skills and a service-minded approach, with experience in travel bookings, invoice processing and

Formación

• Reception, office administration or workplace coordination experience.
• Strong communication, customer service and relationship-building skills.
• Excellent organisational skills and the ability to manage competing priorities.
• Experience coordinating travel, meetings, events, suppliers and facilities services.
• Good financial administration, invoice processing, record-keeping and reporting skills.

Responsabilidades

• Manage telephone calls, emails, visitors and general enquiries.
• Issue visitor badges and coordinate visits from employees at other locations.
• Arrange train tickets, hotels, taxis, and restaurant reservations for employees.
• Coordinate onboarding and offboarding including badges, access, and equipment returns.
• Book meeting rooms, arrange catering, and support internal and external events.
• Handle mail, parcels and courier bookings and manage supplier communications.
• Maintain supplier records, RAMS and cost trackers, and support quarterly reviews.
• Prepare monthly facilities-management reports and ad hoc operational reports.

Conocimientos

Reception experience

Office administration

Customer service

Communication skills

Organisational skills

Herramientas

Microsoft Office

SharePoint

Invoice processing

Descripción del empleo

Macro Group in Zurich is seeking a seasoned Receptionist and Office Administrator to deliver professional reception, workplace hospitality, and administrative support for the Zurich office. You will handle visitor management, onboarding, travel arrangements, meetings, supplier liaison and cost recording to keep operations smooth and welcoming.

The role requires strong communication, organisational skills and a service-minded approach, with experience in travel bookings, invoice processing and