Part-Time Facilities & Office Specialist (On-Site)

8784 Axalta Coating Systems Gm; Basel; Vor Ort; CHF 34.000 - 44.000; Teilzeit

Benefits dieser Stelle

Health insurance

Paid time off

Zusammenfassung

Axalta Coating Systems is seeking a proactive, organized Facilities & Office Assistant to support daily workplace operations on a part-time, on-site basis in Basel. You will help maintain facilities, coordinate office services, and assist with onboarding/offboarding and vendor coordination.

The role requires strong organizational and communication skills, fluency in English and German, and experience in facilities or office administration.

Qualifikationen

• Previous experience in facilities management, office administration, workplace services, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• Ability to work independently and prioritize tasks effectively.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Knowledge of workplace health and safety practices is an advantage.
• Fluent in English and German.

Aufgaben

• Support the daily operation and maintenance of office facilities.
• Ensure meeting rooms, common areas, kitchens, and other shared spaces are maintained in a professional and functional condition.
• Assist with office moves, workspace setups, and seating arrangements.
• Manage office supply inventory and coordinate replenishment.
• Support mail, courier, and delivery services.
• Coordinate access badges, keys, and facility access requests.
• Assist with onboarding and offboarding activities related to workplace setup (IT and cell phones).
• Support office events and employee engagement activities as required.
• Promote compliance with workplace health and safety standards.
• Maintain emergency contact lists and support evacuation drills.
• Report safety concerns and coordinate corrective actions.
• Ensure facilities comply with company policies and local regulations.
• Maintain facility records, maintenance logs, and service documentation.
• Process facility-related invoices and track expenditures.
• Liaise with service providers, cleaning services, building management, and contractors.
• Prepare basic reports on facility issues, service requests, and operational needs.
• Time coordinator role using our Time Management System KRONOS.

Kenntnisse

Organizational skills

Multitasking

Communication

Stakeholder management

Independent working

Time management

Microsoft Office proficiency

Tools

Microsoft Office

KRONOS Time Management System

Jobbeschreibung

Axalta Coating Systems is seeking a proactive, organized Facilities & Office Assistant to support daily workplace operations on a part-time, on-site basis in Basel. You will help maintain facilities, coordinate office services, and assist with onboarding/offboarding and vendor coordination.

The role requires strong organizational and communication skills, fluency in English and German, and experience in facilities or office administration.