Temporary Facilities & Office Coordinator

Ageas; Zürich; Hybrid; CHF 60.000 - 84.000; Vollzeit

Zusammenfassung

Ageas is seeking a proactive Office Coordinator to support our Zurich office on a temporary basis. The role covers day-to-day administration, facilities coordination, visitor management, and reception duties, with a flexible workload between 20% and 40% for six months.

You will ensure clean, organized spaces, manage supplies, coordinate meetings, and assist with travel arrangements and general administrative tasks. A proactive, hands-on approach and strong MS Office skills are essential.

Qualifikationen

• Proven experience in administrative, office coordination, reception, or facilities support.
• Strong organizational and planning skills with attention to detail.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple tasks and priorities efficiently.
• Strong customer service and communication skills.

Aufgaben

• Maintain a clean, organized office including kitchen and meeting rooms.
• Manage office supplies and refreshments, ensuring stock.
• Oversee facilities, liaise with vendors and building management.
• Welcome visitors, manage reception and provide a positive experience.
• Coordinate meeting room bookings and prepare rooms.
• Provide administrative support to employees and management.
• Assist with sustainability data gathering and IT issue tracking.
• Manage corporate apartment check-ins and guest orientation.
• Ensure apartments are cleaned and stocked between stays.

Kenntnisse

Office coordination

Multitasking

Customer service

Communication

Proactive

Tools

Microsoft Office

Jobbeschreibung

Ageas is seeking a proactive Office Coordinator to support our Zurich office on a temporary basis. The role covers day-to-day administration, facilities coordination, visitor management, and reception duties, with a flexible workload between 20% and 40% for six months.

You will ensure clean, organized spaces, manage supplies, coordinate meetings, and assist with travel arrangements and general administrative tasks. A proactive, hands-on approach and strong MS Office skills are essential.