Facilities & Office Assistant (Part-Time)

8784 Axalta Coating Systems Gm; Basel; Vor Ort; CHF 34.000 - 44.000; Teilzeit

Benefits dieser Stelle

Health insurance

Paid time off

Zusammenfassung

Axalta Coating Systems is seeking a proactive, organized Facilities & Office Assistant to support daily workplace operations on a part-time, on-site basis in Basel. You will help maintain facilities, coordinate office services, and assist with onboarding/offboarding and vendor coordination.

The role requires strong organizational and communication skills, fluency in English and German, and experience in facilities or office administration.

Qualifikationen

• Previous experience in facilities management, office administration, workplace services, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• Ability to work independently and prioritize tasks effectively.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Knowledge of workplace health and safety practices is an advantage.
• Fluent in English and German.

Aufgaben

• Support the daily operation and maintenance of office facilities.
• Ensure meeting rooms, common areas, kitchens, and other shared spaces are maintained in a professional and functional condition.
• Assist with office moves, workspace setups, and seating arrangements.
• Manage office supply inventory and coordinate replenishment.
• Support mail, courier, and delivery services.
• Coordinate access badges, keys, and facility access requests.
• Assist with onboarding and offboarding activities related to workplace setup (IT and cell phones).
• Support office events and employee engagement activities as required.
• Promote compliance with workplace health and safety standards.
• Maintain emergency contact lists and support evacuation drills.
• Report safety concerns and coordinate corrective actions.
• Ensure facilities comply with company policies and local regulations.
• Maintain facility records, maintenance logs, and service documentation.
• Process facility-related invoices and track expenditures.
• Liaise with service providers, cleaning services, building management, and contractors.
• Prepare basic reports on facility issues, service requests, and operational needs.
• Time coordinator role using our Time Management System KRONOS.

Kenntnisse

Organizational skills

Multitasking

Communication

Stakeholder management

Independent working

Time management

Microsoft Office proficiency

Tools

Microsoft Office

KRONOS Time Management System

Jobbeschreibung

Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers’ products—whether against heat, light, corrosion, abrasion, moisture, or chemicals—and add dimension and beauty with colorful finishes. Our broad and evolving portfolio supports everything from global infrastructure modernization to the next generation of electric and autonomous vehicles. We are looking for a proactive, organized, and service-oriented Facilities & Office Assistant to support the day-to-day management of our workplace environment. In this part-time, on-site role, you will help ensure that our office facilities are well maintained, safe, fully operational, and conducive to a positive employee experience. You will work closely with internal teams and external vendors to coordinate workplace services, address facility-related needs, and ensure the smooth running of the office.

Key responsibilities

Facilities Management

• Support the daily operation and maintenance of office facilities.
• Ensure meeting rooms, common areas, kitchens, and other shared spaces are maintained in a professional and functional condition.
• Assist with office moves, workspace setups, and seating arrangements.

Workplace Services

• Manage office supply inventory and coordinate replenishment.
• Support mail, courier, and delivery services.
• Coordinate access badges, keys, and facility access requests.
• Assist with onboarding and offboarding activities related to workplace setup (IT and cell phones).
• Support office events and employee engagement activities as required.

Health, Safety & Compliance

• Promote compliance with workplace health and safety standards.
• Maintain emergency contact lists and support evacuation drills.
• Report safety concerns and coordinate corrective actions.
• Ensure facilities comply with company policies and local regulations.

Administration & Vendor Coordination

• Maintain facility records, maintenance logs, and service documentation.
• Process facility-related invoices and track expenditures.
• Liaise with service providers, cleaning services, building management, and contractors.
• Prepare basic reports on facility issues, service requests, and operational needs.
• Time coordinator role using our Time Management System KRONOS.

Qualifications

• Previous experience in facilities management, office administration, workplace services, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and stakeholder management abilities.
• Ability to work independently and prioritize tasks effectively.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Knowledge of workplace health and safety practices is an advantage.
• Fluent in English and German.

Key Competencies

• Customer service orientation
• Attention to detail
• Problem-solving mindset
• Reliability and accountability
• Team collaboration
• Vendor management
• Organizational skills

Our Company

Axalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers’ products – whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals – and add dimension and beauty with colorful finishes. We have a vast and ever-evolving portfolio of brands primed to play an important part in everything from modernizing infrastructure around the world to enabling the next generation of electric and autonomous vehicles. Axalta operates its business in two segments: Performance Coatings and Mobility Coatings, which serve four end markets, including Refinish, Industrial, Light Vehicle and Commercial Vehicle, across North America, EMEA, Latin America and Asia-Pacific. Our diverse global footprint allows us to deliver solutions in over 140+ countries and coat 30 million vehicles per year. We’ve recently set an exciting 2040 carbon neutrality goal, in addition to 10 other sustainability initiatives, and we take pride in working with our customers to optimize their businesses and achieve their goals.

Axalta may use technology-assisted tools, including artificial intelligence (AI), to support certain aspects of the recruitment and selection process. These tools may be used to help manage applications, identify job‑related qualifications, and assist recruiter review. All hiring decisions involve human oversight and review.

We consider an individual’s qualifications, skillset, and experience to determine final salary. This role is eligible for benefits such as health insurance and paid time off. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location.

This is an active opening for which we are recruiting to fill immediately.

Axalta is a global coatings company focused on providing customers with innovative, colorful and sustainable solutions. With more than 150 years of experience in the coatings industry, Axalta continues to find ways to serve more than 100,000 customers with the finest coatings, application systems and technology.