Office & HR Administrator

Aerospacelab; Lausanne; On-site; CHF 70,000 - 90,000; Full time

Job summary

Aerospacelab Switzerland is creating its first on-site Office Manager & Happiness Officer in Lausanne. You will be the local reference for day-to-day life, HR admin and coordination with Belgian corporate teams.

This hands-on role reports to Swiss site management and involves close collaboration with IT, Finance, and Supply Chain. The position requires a minimum of 5 years in a similar role, a valid Swiss permit, and fluency in English and French.

Qualifications

• Minimum 5 years of experience in a similar role (office management, administrative or HR support).
• Valid Swiss residence and work permit (B permit minimum).
• Excellent command of English and French.

Responsibilities

• Act as the local point of contact for HR administrative matters and on-site life.
• Coordinate employee lifecycle on site: contracts, onboarding/offboarding, permits and local formalities.
• Ensure smooth office operations: premises, equipment, supplies, meeting rooms, access and security.
• Foster a positive, welcoming atmosphere and connect the Lausanne site with the wider group.

Skills

Office management

HR administration

Onboarding & offboarding

Job description

About Aerospacelab

Our mission is supported by an ambitious vertically integrated approach: design & manufacture of small satellites combined with development of earth observation services.

Since its creation in 2018, the company has already grown substantially. Our team gathers more than 25 engineering expertise, from hardware design to software development & data science.

In 2026, Aerospacelab counts offices in Louvain-la-Neuve (Belgium), Toulouse (France), Lausanne (Switzerland) and US West Coast with more than 500 full-time employees, with the ambition to position itself as the European leader in small satellites.

Role overview

Aerospacelab Switzerland has so far relied on our Belgian headquarters for most of its administrative and support functions. As our Lausanne site grows, we are creating our first on-site Office Manager & Happiness Officer position. You are the local point of reference for day-to-day life at the office and the relay of the Group corporate functions (HR, IT, Finance, Supply Chain & Logistics). This is a hands-on, multi-faceted role, reporting to Swiss site management and working closely with the corporate teams in Belgium.

Duties

HR administration

• Act as the first point of contact for local employees on HR administrative matters
• Support the employee lifecycle on site: contract paperwork, onboarding and offboarding logistics, permits and local formalities
• Maintain employee files and local HR documentation, in coordination with Group HR
• Support absence tracking, social insurance and pension-related administration with the relevant providers

Office management

• Ensure the office runs smoothly: premises, equipment, supplies, meeting rooms, access and security
• Welcome visitors, customers and partners
• Be the contact for the landlord and building-related matters

Administration & coordination with corporate functions

• Be the local relay for IT: equipment for new joiners, user support requests, coordination with the IT team
• Be the local relay for Finance: expense reports, invoice flows, local accounting and fiduciary inputs, month-end and year-end support
• Be the local relay for Supply Chain Management & Logistics: shipments, customs formalities, deliveries and reception of goods
• Make sure information flows efficiently between the Swiss office and the Belgian corporate teams

Direct administration

• Organize business travel for the local office: flights, trains, hotels, visas
• Manage local suppliers and service providers: fiduciary, cleaning company, bank, insurers and others

Happiness & team life

• Foster a positive, welcoming and inclusive atmosphere on site
• Collect feedback and be the voice of the team towards site management
• Help build the culture of the Swiss site and connect it to the wider group

Must have

• Minimum 5 years of experience in a similar role (office management, administrative or HR support, ideally in a tech, industrial or international environment)
• Valid Swiss residence and work permit (B permit minimum)
• Strong organisational skills, rigour and discretion
• Proactive, service-oriented and hands-on mindset, with autonomy as the single on-site support person
• Excellent command of English and French

Nice to have

• Knowledge of German
• Experience in a fast-growing site or scale-up environment
• Experience working with corporate functions in a multi-site or international group
• Familiarity with Odoo
• Experience in the aerospace industry or another high-tech environment
• Ability to travel lightly (approximatively 3 days twice a year)