IPCC Secretariat: Senior Administrative Assistant — Geneva

World Meteorological Organization; Genf; Vor Ort; CHF 78.000 - 96.000; Vollzeit

Zusammenfassung

World Meteorological Organization in Geneva seeks an Administrative Assistant for the IPCC Secretariat. You will provide high‑level administrative and coordination support to the IPCC Secretary, ensuring meetings and work programme deliverables run smoothly.

Responsibilities include travel and procurement processing, confidential correspondence, filing, minutes, calendar management and onboarding of new personnel. Proficiency in MS Office, Google Apps and Oracle I‑Procurement is essential.

Qualifikationen

• Secondary education is required.
• 7+ years of progressively responsible experience in administrative, secretarial, or office support functions.
• Ability to handle confidential information with discretion.
• Proficiency with MS Office, Google Apps and Oracle I-Procurement.

Aufgaben

• Provides full range of administrative support to the IPCC Secretary.
• Coordinates administrative, travel, procurement and financial transactions per WMO rules.
• Prepares and safeguards sensitive information and correspondence between stakeholders.
• Drafts and formats correspondence, reports and briefing notes to WMO standards.
• Manages documentation for IPCC sessions and meetings across governing bodies.
• Maintains electronic filing systems, contact databases and calendars for staff.
• Supports onboarding of new personnel and day-to-day office operations.
• Attends meetings and records minutes, follows up on actions.

Kenntnisse

MS Office

Google Apps

Oracle I-Procurement

Calendar management

Administrative support

Ausbildung

Secondary education

Tools

Quantum Oracle I-Procurement

Jobbeschreibung

World Meteorological Organization in Geneva seeks an Administrative Assistant for the IPCC Secretariat. You will provide high‑level administrative and coordination support to the IPCC Secretary, ensuring meetings and work programme deliverables run smoothly.

Responsibilities include travel and procurement processing, confidential correspondence, filing, minutes, calendar management and onboarding of new personnel. Proficiency in MS Office, Google Apps and Oracle I‑Procurement is essential.