Strategic Administrative Assistant to IPCC Secretary

International Civil Aviation Organization; Genf; Vor Ort; CHF 86.000 - 90.000; Vollzeit

Zusammenfassung

World Meteorological Organization (WMO) in Geneva seeks an experienced Administrative Assistant to support the IPCC Secretariat. You will provide high-level administrative, coordination and support functions to facilitate IPCC activities and meetings.

The role requires strong organizational skills, 7 years of relevant experience, and fluency in English. Proficiency in MS Office, Google Apps and Oracle I-Procurement is essential for daily operations and document handling.

Qualifikationen

• Completion of secondary education is required.
• Minimum 7 years of progressively responsible experience in administrative, secretarial, or office support functions.
• Excellent knowledge of English (oral and written); knowledge of other official languages is an advantage.
• Proficiency with MS Office, Google Apps and Oracle I-Procurement applications.
• Ability to manage calendars, travel coordination and document preparation for senior management.

Aufgaben

• Provides full range of administrative support to the IPCC Secretary with little supervision.
• Coordinates travel, procurement and financial transactions per WMO rules.
• Maintains confidential information and correspondence with discretion.
• Drafts, formats, edits and finalizes official communications and meeting documents.
• Coordinates preparation and archiving of documentation for IPCC sessions and meetings.
• Manages incoming/outgoing correspondence and deadlines; follows up on actions.
• Maintains electronic filing, contact databases and meeting schedules.
• Supports onboarding of new personnel and day-to-day office operations.
• Assists in preparing presentations and briefing materials for senior management.

Kenntnisse

Organizational skills

Administrative support

Calendar management

Travel coordination

Document preparation

MS Office

Google Apps

Oracle I-Procurement

Ausbildung

Secondary education

Tools

Microsoft Word

Excel

PowerPoint

Google Apps

Quantum Oracle I-Procurement

Jobbeschreibung

World Meteorological Organization (WMO) in Geneva seeks an experienced Administrative Assistant to support the IPCC Secretariat. You will provide high-level administrative, coordination and support functions to facilitate IPCC activities and meetings.

The role requires strong organizational skills, 7 years of relevant experience, and fluency in English. Proficiency in MS Office, Google Apps and Oracle I-Procurement is essential for daily operations and document handling.