International Administrative Assistant & Travel Coordinator

SICPA SA; Prilly; Vor Ort; CHF 65.000 - 80.000; Vollzeit

Zusammenfassung

SICPA SA in Prilly (VD) is seeking an Administrative Assistant to manage complex international travel, coordinate visits, and provide broad administrative support across multiple teams. This permanent, full-time role requires strong organization and discretion.

The successful candidate will handle calendars, prepare meetings and documents in Microsoft Office, assist with expenses, and ensure a smooth visitor experience in a fast-paced, international environment.

Qualifikationen

• Proven experience as an Administrative Assistant supporting multiple teams, ideally within an international environment.
• Excellent organizational and time-management skills with strong attention to detail.
• Proactive and service-oriented, with the ability to work autonomously.
• Strong communication and interpersonal skills with a professional demeanor.

Aufgaben

• Coordinate complex international travel itineraries and optimize schedules.
• Arrange visas and travel-related documents; ensure timely submission.
• Coordinate on-site visits, including agendas, accommodation, transport and meals.
• Manage calendars, prioritize requests, and anticipate conflicts.
• Organize meetings, prepare agendas, materials, and follow-up actions.
• Prepare and reconcile travel expenses and invoices.
• Provide day-to-day admin support to multiple teams.
• Maintain accurate records and document organization.
• Prepare documents and reports using Microsoft Office.

Kenntnisse

Travel coordination

Calendar management

Meeting coordination

Microsoft Office

SAP (advantage)

Tools

Microsoft Office Suite

SAP

Jobbeschreibung

SICPA SA in Prilly (VD) is seeking an Administrative Assistant to manage complex international travel, coordinate visits, and provide broad administrative support across multiple teams. This permanent, full-time role requires strong organization and discretion.

The successful candidate will handle calendars, prepare meetings and documents in Microsoft Office, assist with expenses, and ensure a smooth visitor experience in a fast-paced, international environment.