Global Office & Events Coordinator

Fédération Internationale de Football Association; Zürich; Vor Ort; CHF 95.000 - 130.000; Vollzeit

Benefits dieser Stelle

Health and fitness

Home office

Language courses

Continuous learning

Pension

Relocation assistance

Sustainability

Vacation

Volunteering

Zusammenfassung

Fédération Internationale de Football Association is seeking an Executive Office Coordinator to drive the smooth running of the executive office, including facilities, meetings, and event logistics, while supporting senior stakeholders in a fast-paced international environment.

You will collaborate across teams, manage budgets, and continuously identify efficiency improvements, maintaining discretion and proactive ownership from planning through execution.

Qualifikationen

• Previous experience in office management, executive support, operations, event coordination, or a comparable role in a fast-paced environment.
• Experience working in an international organisation and coordinating with multiple teams and stakeholders would be an advantage.
• Experience in office operations, logistics, event coordination or supplier management would be beneficial.
• Experience supporting senior stakeholders or interacting with high-profile guests would be an asset.
• Experience coordinating multiple priorities, deadlines, and activities simultaneously.
• Experience managing budgets, expenses, or other administrative processes is an advantage.
• Experience in the sports industry or another fast-paced, high-profile environment is an advantage.
• University degree or relevant professional qualification.
• Fluent in English.
• Proficiency in any other language - in particular Spanish - is an asset.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Comfortable working with digital tools and systems used for meeting coordination, communication, travel, and event planning.
• Confident learning and adapting to new systems and technologies as required.
• Highly organised and proactive, with a strong ability to anticipate needs and take ownership from planning through to execution.
• Comfortable interacting with senior stakeholders and high-profile guests, with the professionalism, discretion, and tact required in a high-profile environment.
• Practical and hands-on, with the ability to move comfortably between administrative coordination, logistics, and event planning.
• Strong attention to detail, while maintaining an overview of multiple priorities and deadlines.
• Able to manage a varied and demanding workload, prioritise effectively and respond calmly and resourcefully to changing needs and unexpected situations.
• Strong communication and interpersonal skills, with a professional, friendly, and approachable manner.
• Diplomatic and culturally sensitive, with the ability to work effectively across different teams, functions, and levels of seniority.
• Trustworthy and discreet, with a high level of integrity and sound judgement.
• Comfortable working in a fast-paced, international, and dynamic environment.
• Flexible regarding working hours and willing to travel when required.

Aufgaben

• Coordinate the smooth day-to-day running of the office, ensuring facilities, services, supplies and a well-maintained working environment.
• Work closely with Facilities and internal functions to anticipate office needs and maintain high service standards.
• Coordinate and support internal meetings, ensuring arrangements, information and follow-ups are in place.
• Anticipate organisational needs, coordinating information, participants, logistics and preparations for activities.
• Coordinate administrative processes and deadlines, ensuring documentation and approvals are completed in time.
• Organise business meetings, dinners and other engagements, managing logistics and arrangements.
• Plan and coordinate divisional events and initiatives, working with internal stakeholders and external suppliers.
• Oversee event-related logistics and preparations, ensuring requirements are addressed efficiently.
• Manage corporate gifts and related materials, coordinating planning in line with calendars and events.
• Monitor and control relevant expenses, ensuring costs are tracked and managed.
• Identify opportunities to improve ways of working and office processes.
• Support ad-hoc projects and organisational priorities as required.
• Remain flexible and responsive to changing priorities, providing hands-on support in a fast-paced international environment.

Jobbeschreibung

Fédération Internationale de Football Association is seeking an Executive Office Coordinator to drive the smooth running of the executive office, including facilities, meetings, and event logistics, while supporting senior stakeholders in a fast-paced international environment.

You will collaborate across teams, manage budgets, and continuously identify efficiency improvements, maintaining discretion and proactive ownership from planning through execution.