Executive Office Coordinator

Fédération Internationale de Football Association; Zürich; Vor Ort; CHF 95.000 - 130.000; Vollzeit

Benefits dieser Stelle

Health and fitness

Home office

Language courses

Continuous learning

Pension

Relocation assistance

Sustainability

Vacation

Volunteering

Zusammenfassung

Fédération Internationale de Football Association is seeking an Executive Office Coordinator to drive the smooth running of the executive office, including facilities, meetings, and event logistics, while supporting senior stakeholders in a fast-paced international environment.

You will collaborate across teams, manage budgets, and continuously identify efficiency improvements, maintaining discretion and proactive ownership from planning through execution.

Qualifikationen

• Previous experience in office management, executive support, operations, event coordination, or a comparable role in a fast-paced environment.
• Experience working in an international organisation and coordinating with multiple teams and stakeholders would be an advantage.
• Experience in office operations, logistics, event coordination or supplier management would be beneficial.
• Experience supporting senior stakeholders or interacting with high-profile guests would be an asset.
• Experience coordinating multiple priorities, deadlines, and activities simultaneously.
• Experience managing budgets, expenses, or other administrative processes is an advantage.
• Experience in the sports industry or another fast-paced, high-profile environment is an advantage.
• University degree or relevant professional qualification.
• Fluent in English.
• Proficiency in any other language - in particular Spanish - is an asset.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Comfortable working with digital tools and systems used for meeting coordination, communication, travel, and event planning.
• Confident learning and adapting to new systems and technologies as required.
• Highly organised and proactive, with a strong ability to anticipate needs and take ownership from planning through to execution.
• Comfortable interacting with senior stakeholders and high-profile guests, with the professionalism, discretion, and tact required in a high-profile environment.
• Practical and hands-on, with the ability to move comfortably between administrative coordination, logistics, and event planning.
• Strong attention to detail, while maintaining an overview of multiple priorities and deadlines.
• Able to manage a varied and demanding workload, prioritise effectively and respond calmly and resourcefully to changing needs and unexpected situations.
• Strong communication and interpersonal skills, with a professional, friendly, and approachable manner.
• Diplomatic and culturally sensitive, with the ability to work effectively across different teams, functions, and levels of seniority.
• Trustworthy and discreet, with a high level of integrity and sound judgement.
• Comfortable working in a fast-paced, international, and dynamic environment.
• Flexible regarding working hours and willing to travel when required.

Aufgaben

• Coordinate the smooth day-to-day running of the office, ensuring facilities, services, supplies and a well-maintained working environment.
• Work closely with Facilities and internal functions to anticipate office needs and maintain high service standards.
• Coordinate and support internal meetings, ensuring arrangements, information and follow-ups are in place.
• Anticipate organisational needs, coordinating information, participants, logistics and preparations for activities.
• Coordinate administrative processes and deadlines, ensuring documentation and approvals are completed in time.
• Organise business meetings, dinners and other engagements, managing logistics and arrangements.
• Plan and coordinate divisional events and initiatives, working with internal stakeholders and external suppliers.
• Oversee event-related logistics and preparations, ensuring requirements are addressed efficiently.
• Manage corporate gifts and related materials, coordinating planning in line with calendars and events.
• Monitor and control relevant expenses, ensuring costs are tracked and managed.
• Identify opportunities to improve ways of working and office processes.
• Support ad-hoc projects and organisational priorities as required.
• Remain flexible and responsive to changing priorities, providing hands-on support in a fast-paced international environment.

Jobbeschreibung

Executive Office Coordinator

Department: Executive Office

Employment Type: Permanent - Full Time

Location: Zurich

Description

As the organiser of some of the biggest and most iconic sport events in the world, we lead the way in the sport and event industry.

Join the team and support us on our mission.

THE POSITION

These are your key tasks:

• Coordinate the smooth day-to-day running of the office, ensuring that facilities, services, supplies and the working environment are well maintained.
• Work closely with the Facilities team and other internal functions to anticipate office needs, resolve issues and maintain a high standard of service.
• Coordinate and support internal meetings, ensuring that all relevant arrangements, information, and follow-up are in place.
• Anticipate upcoming organisational and team needs, coordinating information, participants, logistics, and other preparations to ensure activities run smoothly.
• Coordinate administrative processes and follow up on deadlines, ensuring that relevant documentation and approvals are completed in a timely manner.
• Organise business meetings, dinners, and other engagements, managing the associated logistics and arrangements.
• Plan and coordinate divisional events and initiatives, working closely with internal stakeholders and external suppliers.
• Oversee event-related logistics and preparations, ensuring that requirements are anticipated and addressed efficiently.
• Manage corporate gifts and related materials, coordinating planning and preparation in line with the organisation’s calendar and key events.
• Monitor and control relevant expenses, ensuring that costs are tracked and managed appropriately.
• Identify opportunities to improve ways of working, office processes, and the overall working environment.
• Support ad-hoc projects and organisational priorities as required.
• Remain flexible and responsive to changing priorities, providing hands-on support in a fast-paced and dynamic international environment.

YOUR PROFILE

We work hard at FIFA.

We are dedicated, ambitious and innovative.

And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

The specific competencies we require for this position are:

• Previous experience in office management, executive support, operations, event coordination, or a comparable role in a fast-paced environment.
• Experience working in an international organisation and coordinating with multiple teams and stakeholders would be an advantage.
• Experience in one or more of the following areas would be beneficial: office operations, logistics, event coordination or supplier management.
• Experience supporting senior stakeholders or interacting with high-profile guests would be an asset.
• Experience coordinating multiple priorities, deadlines, and activities simultaneously.
• Experience managing budgets, expenses, or other administrative processes is an advantage.
• Experience in the sports industry or another fast-paced, high-profile environment is an advantage.
• University degree or relevant professional qualification.
• Fluent in English.
• Proficiency in any other language - in particular Spanish - is an asset.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Comfortable working with digital tools and systems used for meeting coordination, communication, travel, and event planning.
• Confident learning and adapting to new systems and technologies as required.
• Highly organised and proactive, with a strong ability to anticipate needs and take ownership from planning through to execution.
• Comfortable interacting with senior stakeholders and high-profile guests, with the professionalism, discretion, and tact required in a high-profile environment.
• Practical and hands-on, with the ability to move comfortably between administrative coordination, logistics, and event planning.
• Strong attention to detail, while maintaining an overview of multiple priorities and deadlines.
• Able to manage a varied and demanding workload, prioritise effectively and respond calmly and resourcefully to changing needs and unexpected situations.
• Strong communication and interpersonal skills, with a professional, friendly, and approachable manner.
• Diplomatic and culturally sensitive, with the ability to work effectively across different teams, functions, and levels of seniority.
• Trustworthy and discreet, with a high level of integrity and sound judgement.
• Comfortable working in a fast-paced, international, and dynamic environment.
• Flexible regarding working hours and willing to travel when required.

PERKS & BENEFITS

The biggest benefit of a career at FIFA is the privilege to work for the beautiful game and create something that matters.

Alongside that privilege, we also offer some extra perks and benefits:

• Health and fitness: Regular football sessions for all abilities, plus on-site gym.
• Home office: Up to two days of home office per week if work permits and home office allowance for all.
• Language courses: Offered to all staff to aid personal and professional growth.
• Continuous learning: We care about your development and encourage internal mobility, offering a variety of training and education to help achieve it.
• Pension: Flexible pension benefits with generous employer contributions.
• Relocation assistance: A dedicated team will be on hand to support your relocation.
• Sustainability: We support all employees using public transport.
• Vacation: Maintain a healthy work/life balance with a generous vacation allowance.
• Volunteering: Make an impact beyond your regular role and bond with colleagues by volunteering with one of our partners.