Global HR Operations & Payroll Specialist

IBSA Institut Biochimique SA; Collina d'Oro; On-site; CHF 90,000 - 120,000; Full time

Job summary

IBSA Institut Biochimique SA is seeking an HR Affiliates Specialist to manage HR operations across multiple countries and support payroll coordination within a fast-paced international team.

You will maintain accurate HR records, drive data integrity in SAP SuccessFactors, participate in audits, and contribute to ongoing process improvements while ensuring compliance with country-specific requirements.

Qualifications

• Bachelor’s degree in business administration HR or similar.
• 4–6 years of experience in an Operations or generalist HR role with hands-on HR activity.
• Experience coordinating payroll input with external payroll or benefit providers.
• Experience in an international environment is a plus.
• Good understanding of employee lifecycle administration, HR data management and document governance.
• Experience with HR Information Systems, preferably SAP SuccessFactors is a plus.

Responsibilities

• Manage day-to-day HR operations across the full employee lifecycle, including hiring, onboarding, contractual changes, internal transfers, promotions, leave management and offboarding.
• Coordinate pre-employment checks, welcome packs, document collection and signatures.
• Maintain accurate records of employee training programs and support the related administrative processes.
• Administer local benefits, allowances, insurance plans and other employee programs across the assigned countries.
• Support annual HR processes, including compensation reviews, and Group budget cycles, through accurate data preparation and system updates.
• Manage end-to-end payroll operations for the assigned countries, acting as the main operational point of contact for internal stakeholders and external payroll providers.
• Participate in the global migration of payroll services to the Global Payroll Provider and support the implementation and stabilization of the new payroll processes.
• Create, update and maintain employee records in HR systems and databases, including SAP SuccessFactors, ensuring data accuracy, completeness and consistency.
• Perform regular data-quality checks and reconcile information across SAP, payroll and other relevant systems (eg Time Management).
• Handle employee data and documentation in accordance with data-protection requirements, access controls and document-retention standards.
• Collaborate with the Affiliates HR Manager on the implementation of HR policies and procedures and ensure their consistent application across the assigned countries.
• Maintain complete and audit-ready personnel files, trackers, approvals and process documentation.
• Support internal and external audits by providing complete and accurate documentation within the required timelines.
• Identify opportunities to simplify, standardize and automate HR Admin and payroll processes, improving accuracy, efficiency and employee experience.
• Contribute to HR transformation initiatives, system implementations and cross-country projects in collaboration with the HR Manager and the wider HR team.

Skills

English fluency

Accountability

Internal customer orientation

Collaborative approach

Detail-oriented

Education

Bachelor’s degree in HR / Business Admin

Tools

SAP SuccessFactors

Job description

IBSA Institut Biochimique SA is seeking an HR Affiliates Specialist to manage HR operations across multiple countries and support payroll coordination within a fast-paced international team.

You will maintain accurate HR records, drive data integrity in SAP SuccessFactors, participate in audits, and contribute to ongoing process improvements while ensuring compliance with country-specific requirements.