Affiliates HR Specialist

IBSA Institut Biochimique SA; Collina d'Oro; On-site; CHF 90,000 - 120,000; Full time

Job summary

IBSA Institut Biochimique SA is seeking an HR Affiliates Specialist to manage HR operations across multiple countries and support payroll coordination within a fast-paced international team.

You will maintain accurate HR records, drive data integrity in SAP SuccessFactors, participate in audits, and contribute to ongoing process improvements while ensuring compliance with country-specific requirements.

Qualifications

• Bachelor’s degree in business administration HR or similar.
• 4–6 years of experience in an Operations or generalist HR role with hands-on HR activity.
• Experience coordinating payroll input with external payroll or benefit providers.
• Experience in an international environment is a plus.
• Good understanding of employee lifecycle administration, HR data management and document governance.
• Experience with HR Information Systems, preferably SAP SuccessFactors is a plus.

Responsibilities

• Manage day-to-day HR operations across the full employee lifecycle, including hiring, onboarding, contractual changes, internal transfers, promotions, leave management and offboarding.
• Coordinate pre-employment checks, welcome packs, document collection and signatures.
• Maintain accurate records of employee training programs and support the related administrative processes.
• Administer local benefits, allowances, insurance plans and other employee programs across the assigned countries.
• Support annual HR processes, including compensation reviews, and Group budget cycles, through accurate data preparation and system updates.
• Manage end-to-end payroll operations for the assigned countries, acting as the main operational point of contact for internal stakeholders and external payroll providers.
• Participate in the global migration of payroll services to the Global Payroll Provider and support the implementation and stabilization of the new payroll processes.
• Create, update and maintain employee records in HR systems and databases, including SAP SuccessFactors, ensuring data accuracy, completeness and consistency.
• Perform regular data-quality checks and reconcile information across SAP, payroll and other relevant systems (eg Time Management).
• Handle employee data and documentation in accordance with data-protection requirements, access controls and document-retention standards.
• Collaborate with the Affiliates HR Manager on the implementation of HR policies and procedures and ensure their consistent application across the assigned countries.
• Maintain complete and audit-ready personnel files, trackers, approvals and process documentation.
• Support internal and external audits by providing complete and accurate documentation within the required timelines.
• Identify opportunities to simplify, standardize and automate HR Admin and payroll processes, improving accuracy, efficiency and employee experience.
• Contribute to HR transformation initiatives, system implementations and cross-country projects in collaboration with the HR Manager and the wider HR team.

Skills

English fluency

Accountability

Internal customer orientation

Collaborative approach

Detail-oriented

Education

Bachelor’s degree in HR / Business Admin

Tools

SAP SuccessFactors

Job description

The position ensures the accurate, timely and compliant delivery of core HR operational processes across

assigned countries.

Working as part of the International HR Team, the role promotes standardization, service quality and

continuous improvement while ensuring that country-specific requirements are correctly managed. The

HR Affiliates Specialist may lead or contribute to international projects, helping to design and scale

MAIN ACTIVITIES AND RESPONSIBILITIES

HR operations & employee lifecycle:

• Manage day-to-day HR operations across the full employee lifecycle, including hiring, onboarding, contractual changes, internal transfers, promotions, leave management and offboarding.
• Coordinate pre-employment checks, welcome packs, document collection and signatures.
• Maintain accurate records of employee training programs and support the related administrative processes.
• Administer local benefits, allowances, insurance plans and other employee programs across the assigned countries.
• Support annual HR processes, including compensation reviews, and Group budget cycles, through accurate data preparation and system updates.

Payroll coordination:

• Manage end-to-end payroll operations for the assigned countries, acting as the main operational point of contact for internal stakeholders and external payroll providers.
• Participate in the global migration of payroll services to the Global Payroll Provider and support the implementation and stabilization of the new payroll processes.

HR systems and data maintenance:

• Create, update and maintain employee records in HR systems and databases, including SAP SuccessFactors, ensuring data accuracy, completeness and consistency.
• Perform regular data-quality checks and reconcile information across SAP, payroll and other relevant systems (eg Time Management).
• Handle employee data and documentation in accordance with data-protection requirements, access controls and document-retention standards.

Compliance & continous improvement:

• Collaborate with the Affiliates HR Manager on the implementation of HR policies and procedures and ensure their consistent application across the assigned countries.
• Maintain complete and audit-ready personnel files, trackers, approvals and process documentation.
• Support internal and external audits by providing complete and accurate documentation within the required timelines.
• Identify opportunities to simplify, standardize and automate HR Admin and payroll processes, improving accuracy, efficiency and employee experience.
• Contribute to HR transformation initiatives, system implementations and cross-country projects in collaboration with the HR Manager and the wider HR team.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration HR or similar.
• Minimum of 4–6 years of experience in a Operation or generalist HR role, with hands-on exposure to core HR activities.
• Experience in coordinating payroll input and working with external payroll or benefit providers
• Experience in an international environment is a plus.
• Good understanding of employee lifecycle administration, HR data management and document governance.
• Experience with HR Information Systems, preferably SAP SuccessFactors is a plus.

QUALIFICATIONS AND SKILLS

• Fluency in English, knowledge of any other European language is a plus
• Accountability
• Internal Customer Orientation
• Collaborative, inclusive and improvement-oriented approach
• Detail-oriented and excellent organizational skills