Global HR & Office Admin Intern – Paid, Zug

Pipecare Group; Zug; On-site; CHF 18,000 - 23,000; Full time

Job summary

PIPECARE Group offers a 12-month paid HR Administration Internship in Zug, Switzerland. You will support the HR and finance teams with employee records, onboarding materials, and HR documentation, while ensuring confidentiality and accuracy in a fast-paced global company.

This role provides hands-on exposure to international HR operations, office administration, and basic bookkeeping, including payroll support and reports.

Qualifications

• Currently pursuing or recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to handle confidential information professionally.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Willingness to learn HR processes and systems.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist with preparing employment letters, contracts, and HR documentation.
• Maintain and update employee personnel files (electronic and physical).
• Support the onboarding process by preparing new hire documentation and orientation materials.
• Assist with employee offboarding documentation and record archiving.
• Ensure HR records are complete, accurate, and properly filed.
• Respond to routine employee HR inquiries and support leave, attendance, and other HR administrative processes.
• Prepare HR reports, spreadsheets, and administrative trackers, and support payroll preparation by compiling required documentation.
• Assist with HR projects and process‑improvement initiatives.
• Organize HR files and maintain document confidentiality.
• Schedule meetings and prepare meeting minutes when required.
• Assist with HR projects and process improvement initiatives.
• Perform other administrative duties assigned by the HR team.

Skills

Organizational skills

Administrative skills

Confidential information handling

Communication skills

Interpersonal skills

Microsoft Office

Learning HR processes

Multitasking

Education

Bachelor's degree in Human Resources, Business Administration, Management, or a related field

Tools

Microsoft Office Suite

Job description

PIPECARE Group offers a 12-month paid HR Administration Internship in Zug, Switzerland. You will support the HR and finance teams with employee records, onboarding materials, and HR documentation, while ensuring confidentiality and accuracy in a fast-paced global company.

This role provides hands-on exposure to international HR operations, office administration, and basic bookkeeping, including payroll support and reports.