Global Executive Assistant to Leaders — Strategic Support

Merck; Luzern; Vor Ort; CHF 70.000 - 100.000; Vollzeit

Zusammenfassung

Merck in Lucerne, Switzerland seeks a Senior Administrative Assistant (B3) to provide high‑level administrative and operational support to two senior leaders across EUCAN and Intercontinental regions. You will manage calendars, coordinate meetings, travel, expenses, and digital collaboration tools, enabling leaders to focus on strategic priorities.

The role requires discretion, excellent communication, and the ability to handle sensitive information across global teams.

Qualifikationen

• Experience supporting Leadership Team members in an international organisation.
• Pharmaceutical sector experience is an advantage.

Aufgaben

• Proactively manage executive calendars, ensuring strategic prioritization of meetings, anticipating conflicts, and communicating schedule changes to leaders and stakeholders in a timely and professional manner.
• Serve as a primary liaison for internal and external stakeholders, ensuring clear, timely, and professional communication regarding priorities, meeting updates, and emerging issues.
• Plan, organize and coordinate team meetings and workshops (virtual and in‑person), including scheduling, logistics, preparation of materials, taking minutes and follow‑up of actions with stakeholders.
• Manage multi‑leg international travel itineraries, ensuring compliance with visa, travel authorization, and company policies.
• Manage expense reporting for all assigned leaders, including providing guidance, support and proactive follow‑up as required. Raise purchase orders as required.
• Manage digital collaboration platforms (SharePoint, Teams, distribution lists), ensuring accurate content, access control, and adherence to governance standards. Manage and maintain content to ensure relevance and logical filing
• Support leaders with proactive planning and preparing for key meetings (e.g., Leadership Team, regional and country budget reviews). Manage schedule development, track changes across participants and follow up independently.
• Collaborate with administrative colleagues and cross‑functional teams to streamline processes, share best practices, drive continuous improvement in administrative operations to deliver high‑quality support for leaders and teams as required

Kenntnisse

Executive support

English proficiency

Discretion & confidentiality

Multi-tasking & prioritization

Tools

Microsoft 365

SharePoint

Teams

Jobbeschreibung

Merck in Lucerne, Switzerland seeks a Senior Administrative Assistant (B3) to provide high‑level administrative and operational support to two senior leaders across EUCAN and Intercontinental regions. You will manage calendars, coordinate meetings, travel, expenses, and digital collaboration tools, enabling leaders to focus on strategic priorities.

The role requires discretion, excellent communication, and the ability to handle sensitive information across global teams.