Team Assistant within Global Advisory Division (50%)

Rothschild & Co; Zürich; Vor Ort; CHF 60.000 - 90.000; Vollzeit

Zusammenfassung

Rothschild & Co in Zürich is seeking a highly organized Team Assistant to provide comprehensive secretarial and administrative support to the Global Advisory Division. The role involves calendar management, travel arrangements, invoicing, event support, and ensuring smooth day-to-day operations.

Candidates should be fluent in German and English, have strong MS Office skills, and demonstrate discretion, reliability and the ability to multi-task in a fast-paced professional environment.

Qualifikationen

• Commercial apprenticeship, Hotel business education or similar.
• Strong MS Office experience

Aufgaben

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and acting as a central coordination point
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
• Assist in comprehensive scheduling of project meeting
• Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
• Support the invoicing process, including preparation and tracking of invoices
• Support the organisation of events eg. invitations, materials, and on-site support.
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate the preparation and review of third-party documentation ensuring relevant documents are uploaded to the database
• Reconciling expenses and claims promptly and accurately
• Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
• Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Kenntnisse

Fluent in German and English

MS Office experience

Excellent interpersonal skills

Confidentiality

Organisational skills

Time management

Proactive attitude

Reliability

Ability to work under pressure

Ausbildung

Commercial apprenticeship, Hotel business education or similar

Jobbeschreibung

About Us

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets.

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets.

Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet.

We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market‑leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows.

As a family‑controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.

Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Overview Of Role

As Team Assistant within our Global Advisory Division, you will provide comprehensive secretarial and administrative support to the team.

While the role will primarily support designated individuals, there will also be a requirement to work closely with other members of the Global Advisory Division, including fellow assistants, to help balance workloads and ensure seamless support across the business.

This is a highly collaborative role that requires flexibility, a proactive approach, and the ability to build strong working relationships across the Division.

Previous banking experience or financial services knowledge is not a prerequisite for this role.

We are looking for a highly organised, service‑oriented individual with strong administrative and interpersonal skills, a willingness to learn, and the ability to thrive in a fast‑paced, professional environment.

Responsibilities

• Provide comprehensive administrative support to the team, ensuring smooth day‑to‑day operations and acting as a central coordination point
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
• Assist in comprehensive scheduling of project meeting
• Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
• Support the invoicing process, including preparation and tracking of invoices
• Support the organisation of events eg. invitations, materials, and on‑site support.
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate the preparation and review of third‑party documentation ensuring relevant documents are uploaded to the database
• Reconciling expenses and claims promptly and accurately
• Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
• Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Education And Qualifications

• Commercial apprenticeship, Hotel business education or similar
• Strong MS Office experience

Experience, Skills And Competencies Required

• Fluent in German and English
• Excellent interpersonal skills – to communicate clearly and effectively at all levels
• Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
• Good organisational and time management skills with the ability to prioritise workload and multi‑task
• Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
• Self‑motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense
• Ability to work under pressure, meet tight deadlines