Working Student Project Management (a)

Adnovum; Zürich; Hybrid; CHF 17,000 - 28,000; Part time

Job summary

Adnovum in Zürich, Switzerland, is seeking a Working Student Project Office Manager to support the AI@Adnovum program. You will help drive adoption and scaling of AI across the company by creating transparency, improving collaboration, and keeping program activities on track.

Your responsibilities include coordinating the program structure, organizing steering meetings, following up on actions, and preparing status reports.

Qualifications

• Currently enrolled in a Master's degree program in Business Administration, Business Informatics, Information Systems, Management, or a related field.
• Strong interest in Artificial Intelligence, digital transformation, and organizational change.
• Structured, reliable, and proactive working style with excellent organizational skills.
• Ability to analyze information, create concise summaries, and prepare professional presentations.
• Strong communication skills in German and English mandatory.

Responsibilities

• Coordinating and maintaining the overall program structure, including roadmaps, milestones, risks, dependencies, and action tracking
• Organizing, facilitating, and documenting steering meetings, workstream sessions, and stakeholder updates
• Following up on decisions, action items, and deliverables to ensure reliable execution across teams
• Preparing status reports, presentations, meeting minutes, and management updates for different audiences
• Supporting program governance and planning activities together with the program lead
• Maintaining program documentation and ensuring information is up to date, structured, and easily accessible
• Identifying risks, bottlenecks, and coordination gaps, and proactively driving resolution
• Supporting internal communication efforts and translating program progress into clear and understandable messages

Skills

Strong organizational skills

Analytical thinking

Presentation skills

Microsoft 365

German & English fluency

Collaborative mindset

Discretion with sensitive information

Education

Master's degree in Business Administration

Master's degree in Information Systems

Tools

Confluence

Job description

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As a Working Student Project Office Manager, you support the AI@Adnovum program in driving the adoption and scaling of AI across the company. You help create transparency, ensure smooth collaboration across teams, and keep program activities on track.

Your responsibilities include:

• Coordinating and maintaining the overall program structure, including roadmaps, milestones, risks, dependencies, and action tracking
• Organizing, facilitating, and documenting steering meetings, workstream sessions, and stakeholder updates
• Following up on decisions, action items, and deliverables to ensure reliable execution across teams
• Preparing status reports, presentations, meeting minutes, and management updates for different audiences
• Supporting program governance and planning activities together with the program lead
• Maintaining program documentation and ensuring information is up to date, structured, and easily accessible
• Identifying risks, bottlenecks, and coordination gaps, and proactively driving resolution
• Supporting internal communication efforts and translating program progress into clear and understandable messages

What we're looking for

• Currently enrolled in a Master's degree program in Business Administration, Business Informatics, Information Systems, Management, or a related field
• Strong interest in Artificial Intelligence, digital transformation, and organizational change
• Structured, reliable, and proactive working style with excellent organizational skills
• Ability to analyze information, create concise summaries, and prepare professional presentations
• Confident user of Microsoft 365 applications, including Teams, SharePoint, PowerPoint, and Excel, familiarity with Confluence is a plus
• Strong communication skills in German and English mandatory
• Collaborative mindset and ability to work effectively with stakeholders from business and technology functions
• High level of discretion when handling sensitive and strategic information
• Availability for a long term working student engagement alongside your studies

Sharp minds, good vibes

We are the sharp-minded IT experts who tackle the trickiest software and security challenges. With more than 700 employees in our locations in Zurich (HQ), Bern, Lausanne, Winterthur, Bassersdorf, Budapest, Lisbon, Singapore, and Ho Chi Minh City, we make the digital business of our clients work.

As a great team, we empower each other to share, grow and succeed. The unique Adnovum spirit across locations stands for helping each other at any time, having an open door and contributing to an appreciating and trustful atmosphere. We always enjoy having a laugh, a coffee or a drink together!

Apart from our unique «one Adnovum» spirit, we offer a solution-oriented engineering culture with flat hierarchies, which gives you the opportunity to contribute with your opinions and ideas. We embrace flexible working, like the possibility to work part-time and a hybrid work model. Your continuous education and development are key to us. Therefore, we actively encourage and support individual training opportunities.

We firmly believe that diversity drives innovation and creates a vibrant and engaging workplace. We therefore encourage applications from people of all genders, all backgrounds, and all life journeys – a sentiment we express with an (a) for «all» in our job postings. At Adnovum, everyone is welcome.

For data privacy reasons, we only accept applications submitted via our online portal. Applications received by e-mail cannot be processed. Thank you for your understanding.