Founding Executive & Grants Operations Lead

cinfo; Genf; Ibrido; CHF 110.000 - 160.000; Tempo pieno

Vantaggi offerti da questo lavoro

Founding role with breadth

Direct partnership with Executive Dir.

Competitive salary

Climate impact

Descrizione del lavoro

ClimateWorks Association of Switzerland (CWAS) in Geneva seeks a Senior Administration Manager to support the Executive Director and lead day-to-day operations. The role combines executive assistance with operations, grants coordination and Swiss compliance in a founding, lean environment.

The position offers hybrid work, growth as the organisation scales, and engagement across the ClimateWorks network to channel philanthropic capital toward climate action.

Competenze

• Legal right to work in Switzerland; no sponsorship offered.
• Based in Canton Geneva; commute to Geneva office; hybrid/home flexibility.
• Several years in a senior executive assistant, chief-of-staff or operations role supporting a leader.
• Background in nonprofit or foundation sector.
• Experience in grants and finance administration.
• Experience in cross-border or international organisations.
• Fluent English as working language.
• Self-starter who thrives with autonomy, ambiguity and process-building in a start-up environment.
• French or German language skills are a plus for administration.
• Familiarity with Swiss Verein administration, payroll and tax-exempt operations.
• Experience with donor-advised funds, regranting or pass-through grant structures.
• Experience within a US-affiliated or multi-entity philanthropic structure.

Mansioni

• Executive support to the Executive Director: diary, travel, correspondence, priorities, gatekeeper duties.
• Prepare briefings, agendas and meeting materials; follow up on actions.
• Handle sensitive information with discretion.
• Run day-to-day operations: office, coworking, vendors, tools and systems; develop internal processes.
• Coordinate payroll, HR administration and facilities with external fiduciary.
• Grants coordination with hosted DAF provider; manage regranting and pass-through grants.
• Support governance, finance and compliance: board logistics, papers, minutes, registers; budget tracking with fiduciary/auditor.
• Help ED stay on top of Swiss admin, compliance and cross-border coordination.
• As the team grows, roles expand from EA focus to broader operations and grants remit.
• Maintain documentation and maintain strong process discipline in a lean startup-like environment.

Conoscenze

Executive support

Chief of staff

Operations management

Nonprofit sector experience

Grants administration

Finance administration

Cross-border coordination

Fluent English

Autonomy

Process building

Swiss payroll familiarity

Donor-advised funds

US philanthropic structures

Descrizione del lavoro

ClimateWorks Association of Switzerland (CWAS) in Geneva seeks a Senior Administration Manager to support the Executive Director and lead day-to-day operations. The role combines executive assistance with operations, grants coordination and Swiss compliance in a founding, lean environment.

The position offers hybrid work, growth as the organisation scales, and engagement across the ClimateWorks network to channel philanthropic capital toward climate action.