Facility Management Operations-Assistant

Fellowship Recruitment; Zürich; Vor Ort; CHF 52.000 - 70.000; Vollzeit

Zusammenfassung

Fellowship Recruitment in Zürich, Switzerland, seeks a Facility Management Operations-Assistant to support day-to-day operations, coordinate general maintenance with staff, suppliers and cleaning, and assist the facility manager.

Ideal candidates have a minimum of 3 years in facility management or hotel administration, strong PowerPoint and MS Office skills, and a service‑oriented, discreet, proactive work style with a focus on accuracy and reliability.

Qualifikationen

• Commercial or technical training in FM, hospitality, or business administration.
• Minimum 3 years experience in facility management or hotel industry.
• Proficient in PowerPoint and MS Office.
• Strong customer service, discretion, and flexibility.
• Fluency in English and German.

Aufgaben

• Support day-to-day business operations, including contract management, group mailboxes, and purchasing.
• Coordinate general maintenance with staff, suppliers, and cleaning company.
• Relieve facility manager by handling administrative tasks.
• Manage office supplies and access controls.
• Onboarding of new employees and Welcome Desk support.

Kenntnisse

Results-oriented

Independent working style

Service focus

Discretion and flexibility

Ausbildung

Vocational or technical training

Tools

PowerPoint

MS Office

Jobbeschreibung

Facility Management Operations-Assistant

About the job Facility Management Operations-Assistant

***Only applicants with a valid Swiss work permit will be considered***
Duties:

• Supporting the day-to-day business of the company (accounting contract management, FM group mailboxes, purchasing).
• Coordinating general operational maintenance (e.g. interaction with the staff, suppliers, and cleaning company).
• Overseeing administrative and organizational tasks to relieve the facility manager.
• Management of office supplies, such as inventory, purchasing, and distribution; access controls.
• Responsible for archiving, arranging storage (office supplies).
• Projet-related office assistance,Health and Safety, Technical assistance.
• Onboarding of new employees; supporting the Welcome Desk.

Requirements:

• Commercial or technical training or training facility management, hospitality management, or business administration.
• A minimum of 3 years of experience in facility management, the hotel industry, or a similar position.
• Professional experience in PowerPoint, MS office skills.
• Results-oriented, independent, and structured way of working.
• Effective, accurate, and reliable work style.
• Focus on service and customer satisfaction, discretion and flexibility, and the ability to serve multiple constituencies.
• Candid but respectful, critical but supportive, proactive but aligned, transparent but independent, as well as open-minded but consistent.
• Fluency in English and German.