Executive Office Manager – International Operations & Coordination

AIX Group AG; Zürich; On-site; CHF 120,000 - 180,000; Full time

Job summary

AIX Group AG seeks an experienced Executive Office Manager to support senior management in Zurich and coordinate executive-level matters with the Chairman’s Office in Dubai. The role requires discretion, strong organisational skills and experience in international executive-office settings.

You will manage executive-office activities, liaise with banks and international stakeholders, and assist with investment-related coordination and cross-border transfers.

Qualifications

• Experience in an international executive-office environment.
• Strong discretion and ability to handle confidential information.
• Excellent organisational and stakeholder-management skills.

Responsibilities

• Manage executive-office activities for senior management.
• Coordinate with international offices and external stakeholders.
• Liaise with banks and Relationship Managers on cross-border banking matters.
• Support investment-related coordination and transfer processes.
• Prepare management reports and executive correspondence.
• Track management actions and coordinate corporate events and functions.

Skills

Executive-office coordination

Stakeholder management

Confidentiality

Communication

Cross-border coordination

Fluent English

Education

Degree in Business Administration/Management

Job description

Executive Office Manager – International Operations & Coordination

AIX Group AG is seeking an experienced Executive Office Manager to support senior management in Zurich and coordinate executive-level matters with the Chairman’s Office in Dubai. The role requires strong organisational, communication and stakeholder-management skills, together with substantial experience in an international executive-office environment and the ability to handle confidential and commercially sensitive matters. Responsibilities include managing executive-office activities, coordinating with international offices and external stakeholders, liaising with banks and Relationship Managers, supporting cross-border banking and transfer-related matters, assisting with investment-related coordination, preparing management reports and executive correspondence, tracking management actions, and coordinating corporate events and business functions. Key requirements:

• Degree in Business Administration, Management or a comparable field
• Several years of relevant executive-office, senior administration or international coordination experience
• Experience working with senior management and international stakeholders
• Experience with GCC-based stakeholders or business environments
• Good understanding of international banking and cross-border payment processes
• Experience liaising with banks and financial institutions
• Exposure to investment-related matters and fixed‑income products
• Experience in corporate event planning and coordination
• Strong discretion, confidentiality and executive-level communication skills
• Fluent English; Russian and/or Ukrainian language skills are an advantage
• Ability to coordinate effectively across international offices, financial institutions and senior stakeholders

• Work location 8002 Zürich (ZH)
• Workload 100%
• Employment start Immediately
• Employment duration Permanent

• English Orally : Very good knowledge Written : Very good knowledge
• Russian Orally : Very good knowledge Written : Very good knowledge

• By email [e-mail]