Executive Assistant to Leadership Team | Bilingual FR/EN

JOELLE ROSSIER \"La convergence des talents\"; Vaud; On-site; CHF 70,000 - 100,000; Full time

Job summary

HighTech multinational group in the Lausanne area is seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Head of the Business Unit and the leadership team. The role requires discretion, reliability and a proactive, service-oriented approach in a multinational context.

You will manage calendars, coordinate meetings and travel, prepare materials in French and English, and support onboarding, invoicing and records management to enable smooth,

Qualifications

• At least 5 years of relevant experience as an Administrative Assistant, Executive Assistant or Personal Assistant in an international environment.
• Swiss CFC or equivalent to a Bachelor is an advantage (Hospitality Management welcome).
• Experience supporting senior leaders or leadership teams in an international environment.
• Strong service and solution orientation, discretion, integrity and confidentiality.
• Excellent organizational skills, ability to anticipate needs and manage competing priorities.

Responsibilities

• Provide day-to-day administrative and organizational support to the Head of the Business Unit and leadership team.
• Manage calendars, schedules, meetings and internal and external communications in French and English.
• Prepare meeting agendas, presentations, documents, action lists and follow-up on decisions and deadlines.
• Coordinate meetings, business visits, seminars, team events and related logistics.
• Welcome visitors and new employees and coordinate visits and onboarding.
• Organize business travel in coordination with the internal travel agency.
• Prepare and process expense reports and coordinate the review, approval and signature of invoices.
• Maintain accurate administrative records and ensure timely follow-up of matters.
• Liaise with IT and Building Services to ensure smooth meetings and workplace operations.
• Build strong working relationships across the organization and contribute to a positive, collaborative team environment.

Job description

HighTech multinational group in the Lausanne area is seeking an Administrative Assistant to provide high-quality administrative and organizational support to the Head of the Business Unit and the leadership team. The role requires discretion, reliability and a proactive, service-oriented approach in a multinational context.

You will manage calendars, coordinate meetings and travel, prepare materials in French and English, and support onboarding, invoicing and records management to enable smooth,