Executive Assistant

Siegfried; Zofingen; Remote; CHF 90,000 - 120,000; Full time

Benefits offered by this job

Pension Fund

Employee Share Purchase Plan

Child Allowance

REKA Money

Staff Restaurant / Cafeteria

Parking

Central Location

Job summary

Siegfried AG in Zofingen is recruiting an Executive Assistant to provide high-level administrative support to the Executive Board and Senior Management, ensuring smooth day-to-day operations and effective coordination of calendars and travel.

You will prepare meeting materials, manage expense claims, organize events, and act as a central hub for internal and external stakeholders, handling German and English correspondence.

Qualifications

• At least 3 years of experience in a similar role within an international business environment.
• Successfully completed commercial or business administration education, ideally with EA/Office Management specialization.
• Very good spoken and written German and English; French or Spanish is an advantage.

Responsibilities

• Provide administrative and organisational support to designated members of Senior Management and the Executive Board.
• Manage and coordinate appointments, including comprehensive calendar management.
• Organise and book business travel and customer visits.
• Prepare meeting documentation, create presentations and take minutes.
• Manage expense claims and reimbursements; organise customer events and internal functions.
• Act as central interface for internal and external stakeholders; handle German and English correspondence.

Skills

Calendar management

German and English (fluency)

Organisational skills

Communication skills

Team player

IT aptitude

Education

Commercial or business administration education

Executive Assistant qualification (advantage)

Tools

MS Office

Job description

## Executive AssistantApply: Zofingen: Full time: Posted Yesterday: R26\\_833\"Expect to grow\", personally and professionally: At Siegfried, we offer exciting challenges and ample opportunities to showcase your talents. As a trusted and respected partner to the pharmaceutical industry, we uphold the highest standards in safety, quality and sustainability, while fostering a culture that empowers you to thrive. Join a rapidly expanding global company, where diverse perspectives and experiences come together in a collaborative environment. Here, you'll find a workplace that values both collective success and your individual contributions—offering long-term opportunities to grow and make an impact.**Your Role:**Your Role In this highly responsible and varied position, you will take on an exciting mix of administrative, coordination and organisational responsibilities. As a key point of contact, you will ensure smooth day-to-day operations while providing comprehensive support to members of the Executive Board and Senior Management, enabling them to focus on their core responsibilities. This is a full-time position, starting in December or by mutual agreement. Your responsibilities include: -Providing administrative and organisational support to designated members of Senior Management and the Executive Board -Managing and coordinating appointments, including comprehensive calendar management -Organising and booking business travel and customer visits -Preparing meeting documentation, creating presentations and taking meeting minutes -Managing expense claims and reimbursements -Organising customer events and internal corporate functions -Maintaining internal process databases and contributing to various projects -Acting as a central point of contact and key interface for internal and external stakeholders -Handling general correspondence in German and English -Proactively resolving day-to-day operational issues and addressing unexpected challenges**Your Profile:** **Professional Qualifications*** At least 3 years of experience in a similar role within an international business environment* Successfully completed commercial or business administration education, ideally complemented by further education in Executive Assistance, Office Management or Management Support (a recognised Executive Assistant qualification is an advantage)* Very good written and spoken German and English skills; French or Spanish is an advantage* Strong IT affinity and excellent command of standard MS Office applications**Personal Attributes*** Service-oriented, proactive and self-motivated, with a strong sense of initiative* A collaborative team player with strong communication skills, an ability to think across functions and a natural talent for interacting with people from diverse backgrounds* Highly organised and flexible, with a structured and solution-oriented approach to work**Your Benefits:** * **Pension Fund:** Our attractive company pension scheme offers flexible options for tailoring your contribution levels to your individual needs.* **Employee Share Purchase Plan:** Benefit from a generous employee share purchase plan with flexible participation options.* **Child Allowance:** Siegfried AG provides a child allowance that is 10% higher than the statutory cantonal rate.* **REKA Money:** Siegfried AG offers employees a 20% discount on REKA money.* **Staff Restaurant / Cafeteria:** Enjoy meals at preferential rates.* **Parking:** Benefit from discounted parking facilities.* **Central Location:** Conveniently located close to the railway station, with excellent public transport connections.