Executive Assistant

Siegfried AG; Zofingen; On-site; CHF 90,000 - 120,000; Full time

Benefits offered by this job

Pension Fund

Employee Share Purchase Plan

Child Allowance

REKA Money

Staff Restaurant / Cafeteria

Parking

Central Location

Job summary

Siegfried AG in Zofingen is seeking an experienced Executive Assistant to support members of the Executive Board and Senior Management. The role is full-time, starting December or by mutual agreement, and involves a mix of administrative, coordination and organisational duties.

You will manage calendars, organise travel, prepare documents, handle expenses, and coordinate events, while maintaining German and English communication with internal and external stakeholders.

Qualifications

• At least 3 years of experience in a similar role within an international business environment.
• Completed commercial or business administration education; further Executive Assistant/Office Management qualifications are a plus.
• Very good written and spoken German and English; French or Spanish is an advantage.

Responsibilities

• Provide administrative and organisational support to designated members of Senior Management and the Executive Board.
• Manage and coordinate appointments, including calendar management.
• Organise and book business travel and customer visits.
• Prepare meeting documentation, create presentations and take meeting minutes.
• Manage expense claims and reimbursements.
• Organise customer events and internal corporate functions.
• Maintain internal process databases and contribute to projects.
• Act as central point of contact for internal and external stakeholders.
• Handle general correspondence in German and English.
• Proactively resolve day-to-day operational issues and unexpected challenges.

Skills

German language

English language

MS Office

Executive Assistant experience

Education

Commercial or business administration education

EA qualification (advantage)

Tools

MS Office suite

Job description

"Expect to grow", personally and professionally: At Siegfried, we offer exciting challenges and ample opportunities to showcase your talents. As a trusted and respected partner to the pharmaceutical industry, we uphold the highest standards in safety, quality and sustainability, while fostering a culture that empowers you to thrive. Join a rapidly expanding global company, where diverse perspectives and experiences come together in a collaborative environment. Here, you'll find a workplace that values both collective success and your individual contributions—offering long-term opportunities to grow and make an impact.

Your Role

In this highly responsible and varied position, you will take on an exciting mix of administrative, coordination and organisational responsibilities. As a key point of contact, you will ensure smooth day-to-day operations while providing comprehensive support to members of the Executive Board and Senior Management, enabling them to focus on their core responsibilities. This is a full‑time position, starting in December or by mutual agreement.

Your Responsibilities

• Providing administrative and organisational support to designated members of Senior Management and the Executive Board
• Managing and coordinating appointments, including comprehensive calendar management
• Organising and booking business travel and customer visits
• Preparing meeting documentation, creating presentations and taking meeting minutes
• Managing expense claims and reimbursements
• Organising customer events and internal corporate functions
• Maintaining internal process databases and contributing to various projects
• Acting as a central point of contact and key interface for internal and external stakeholders
• Handling general correspondence in German and English
• Proactively resolving day-to-day operational issues and addressing unexpected challenges

Your Profile

Professional Qualifications

• At least 3 years of experience in a similar role within an international business environment
• Successfully completed commercial or business administration education, ideally complemented by further education in Executive Assistance, Office Management or Management Support (a recognised Executive Assistant qualification is an advantage)
• Very good written and spoken German and English skills; French or Spanish is an advantage
• Strong IT affinity and excellent command of standard MS Office applications

Personal Attributes

• Service-oriented, proactive and self‑motivated, with a strong sense of initiative
• A collaborative team player with strong communication skills, an ability to think across functions and a natural talent for interacting with people from diverse backgrounds
• Highly organised and flexible, with a structured and solution‑oriented approach to work

Your Benefits

• Pension Fund: Our attractive company pension scheme offers flexible options for tailoring your contribution levels to your individual needs.
• Employee Share Purchase Plan: Benefit from a generous employee share purchase plan with flexible participation options.
• Child Allowance: Siegfried AG provides a child allowance that is 10% higher than the statutory cantonal rate.
• REKA Money: Siegfried AG offers employees a 20% discount on REKA money.
• Staff Restaurant / Cafeteria: Enjoy meals at preferential rates.
• Parking: Benefit from discounted parking facilities.
• Central Location: Conveniently located close to the railway station, with excellent public transport connections.

Founded in 1873 in Zofingen, Switzerland, Siegfried has grown into a global network of 16 sites across three continents. With a team of more than 4,200 highly skilled professionals, we take the innovations of our pharmaceutical customers to industrial scale and manufacture safe drugs for patients worldwide. As a fully integrated CDMO, Siegfried is one of the few organizations today that can carry out the development and manufacturing of APIs and finished dosage forms under one roof. This unique combination of know-how and experience makes us the most trusted partner in the pharmaceutical industry.