Executive Assistant to Director - Strategic Coordination

Jobup; Zürich; Vor Ort; CHF 90.000 - 110.000; Teilzeit

Zusammenfassung

HEKS is seeking an Executive Assistant for its headquarters to support the Executive Team and directorate in a dynamic NGO environment. The role is 80-90% and focuses on board coordination, minute-taking, and ensuring smooth information flow across governance bodies.

You will manage the Director's calendar and travel, draft communications, and provide secretariat support, working with internal and external stakeholders in German, French, and English using MS Office and AI-enabled tools.

Qualifikationen

• Commercial training with an Executive Assistant qualification (federal diploma or comparable).
• Several years of experience in a demanding assistant role at C-level.
• Excellent German and very good French and English skills.

Aufgaben

• Organise, prepare, and follow up meetings of the Board of Trustees and committees, including minute-taking.
• Coordinate appointments, meetings, and business trips for the Director, with documentation.
• Prepare communications to employees from supervised bodies.
• Secretariat support for the Presidency.
• Provide administrative and coordinative support to the Service Division Management.
• Ensure professional correspondence of the Directorate across channels.
• Maintain document management and archiving of Board documents.
• Assist Executive Team Management with tasks and deputise during absences.

Kenntnisse

Organisational skills

Independent working style

Communication skills

MS Office

Digital tools (AI)

Languages: German, French, English

Ausbildung

Commercial training + Executive Assistant qualification (federal diploma)

Experience at C-level assistant

Tools

MS Office

AI tools

Jobbeschreibung

HEKS is seeking an Executive Assistant for its headquarters to support the Executive Team and directorate in a dynamic NGO environment. The role is 80-90% and focuses on board coordination, minute-taking, and ensuring smooth information flow across governance bodies.

You will manage the Director's calendar and travel, draft communications, and provide secretariat support, working with internal and external stakeholders in German, French, and English using MS Office and AI-enabled tools.