Executive Assistant - maternity cover (f/m/d)

Hitachi Energy; Zürich; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Hitachi Energy is seeking an experienced Executive Assistant to support the Global Head of Government and Institutional Relations in an international setting. This 1-year maternity cover role requires proactive calendar management, travel arrangements, and high-level liaison with internal and external stakeholders.

You will prepare presentations, manage documentation, and assist with digital collaboration tools while upholding confidentiality and integrity in a fast-paced environment.

Qualifikationen

• Bachelor's degree or equivalent qualification in a relevant discipline.
• Minimum 5 years of EA experience supporting senior leaders in international settings.
• Strong organizational and planning skills with ability to manage multiple priorities.
• Excellent communication and stakeholder management with high integrity.

Aufgaben

• Provide proactive support to the Global Head of Government and Institutional Relations, including calendar management, meeting coordination, travel arrangements, visas, and accommodations.
• Act as a trusted point of contact for internal and external stakeholders with discretion and professionalism.
• Prepare presentations, reports, and organizational charts; manage documentation.
• Support communication activities and digital collaboration tools for the function.
• Organize meetings and events, and handle travel, expenses, invoices, and budget tracking.

Kenntnisse

Calendar management

Meeting coordination

Travel arrangements

Stakeholder management

Discretion and integrity

Digital proficiency

English and German fluency

Independent work

Ausbildung

Bachelor's degree or equivalent qualification

Tools

Microsoft Office

SharePoint

Webinar platforms

Intranet content

Jobbeschreibung

The opportunityAre you an experienced, agile and hands-on Executive Assistant who thrives in a dynamic, international environment? We are looking for a versatile Executive Assistant to provide dedicated support to Global Head of Government and Institutional Relations. This temporary maternity cover role (1 year contract) offers a unique opportunity to contribute to the success of a highly visible global function.

Your responsibilities

• Provide proactive support to the Global Head of Government and Institutional Relations, including calendar management, meeting coordination, travel arrangements, visas, and accommodations.
• Act as a trusted point of contact for internal and external stakeholders, handling inquiries with professionalism, discretion, and sound judgment.
• Research, compile, verify, and prepare presentations, reports, correspondence, organizational charts, and other business-critical documentation.
• Support communication activities across the Government & Institutional Relations function, ensuring effective information sharing and stakeholder alignment.
• Support digital collaboration and communication platforms, including virtual meetings, webinars, SharePoint, intranet content, and newsletters.
• Implement Hitachi Energy processes and contribute to the continuous improvement of administrative procedures and ways of working.
• Organize business-critical meetings and events while providing administrative and financial support related to travel, expenses, purchase orders, invoices, and budget tracking.

Your background

• Bachelor's degree or equivalent qualification in a relevant discipline.
• Minimum 5 years of experience in an Executive Assistant role supporting senior leaders in a complex international environment.
• Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong communication and stakeholder management skills with a service-oriented mindset.
• Proven ability to work independently, anticipate needs, take initiative, and handle confidential information with the highest level of integrity.
• Strong digital proficiency, including Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, virtual collaboration tools, and webinar platforms.
• Fluent in English and German, both written and spoken. Additional language skills are considered an advantage

Publication date : 2026-8-04