Executive Assistant & Operations Lead

CellX Biosolutions; Zürich; Sur place; CHF 54 000 - 66 000; Temps partiel

Avantages offerts par ce poste

Modern workplace in Schlieren

Flexible 60% workload

Training and development

Impactful startup atmosphere

Résumé du poste

CellX Biosolutions, an ETH spin-off, seeks an organized administrator to keep operations smooth in a 60% role, reporting to the COO. You will manage finance, HR administration, and the office, organise the team and events, and support marketing and trade fair presence.

You’ll also assist the executive team and help scientists focus on PFAS solutions while improving internal processes and workflows in Schlieren.

Qualifications

• 5+ years of professional admin experience in administration/office management or similar.
• Experience with accounting administration: recording invoices, processing payments.
• HR administration experience including onboarding, social insurances and sickness cases.
• Very good command of MS Office or Google Workspace; Canva for marketing materials; familiarity with AI tools (Claude).
• Proactive, structured and reliable, able to multitask with discretion for confidential information.
• Fluent English (C1+) and good German (B2+).

Responsabilités

• Finance: record invoices, process payments, handle reimbursements, issue client invoices.
• HR: coordinate recruitment, onboarding/offboarding, manage insurances and relocation support.
• Office management: first point of contact, IT equipment provisioning and SaaS license mgmt.
• Event management and culture: organize internal events and yearly external event logistics.
• Marketing & communication: create marketing materials and coordinate travel and booth logistics.

Connaissances

Admin experience

Organizational skills

Office suites

Canva

AI tools Claude

Communication

Formation

Commercial apprenticeship (Kauffrau/Kaufmann EFZ)

Outils

Bexio

Description du poste

CellX Biosolutions, an ETH spin-off, seeks an organized administrator to keep operations smooth in a 60% role, reporting to the COO. You will manage finance, HR administration, and the office, organise the team and events, and support marketing and trade fair presence.

You’ll also assist the executive team and help scientists focus on PFAS solutions while improving internal processes and workflows in Schlieren.