Administration, HR & Finance Manager (M/F/D) - 60/80%

Embodied AI; Turgi; On-site; CHF 120,000 - 180,000; Full time

Benefits offered by this job

Open culture

Career growth

Competitive compensation

Job summary

FenX is seeking an Administration, HR & Finance Manager to support the company's growth and professionalization. Working closely with the CEO, this role will act as the operational backbone of the organization, ensuring smooth execution across finance administration, HR administration, office operations, and company governance.

You will coordinate budgeting, cash planning, external accountants, payroll providers, recruitment administration, and contracts.

Qualifications

• Degree in Business Administration or related field (or KV equivalent) with professional experience.
• 5+ years in administration, operations, HR or finance administration.
• Strong budgeting, cash monitoring and coordination with accountants.
• Experience in SME/startup/tech environments is advantageous.
• Excellent organizational and project management skills; hands-on ownership.
• Strong communication skills; fluency in English and German.

Responsibilities

• Coordinate monthly cash planning, budget tracking, and cash runway scenarios.
• Coordinate with external accounting and payroll providers.
• Support preparation of financing and grant materials.
• Manage recruitment administration and employee lifecycle processes.
• Oversee contracts, payroll, and HR administration.
• Support contract management and legal follow-up.
• Coordinate office operations, facilities, insurance, and service providers.
• Leverage digital, automation, and AI tools to improve efficiency and decision-making.

Skills

Budget tracking

Cash monitoring

External accountant coordination

Communication skills

Fluent English

Fluent German

Education

Business Administration degree

Tools

Payroll software

ERP systems

Job description

FenX is seeking an Administration, HR & Finance Manager to support the company's growth and professionalization. Working closely with the CEO, this role will act as the operational backbone of the organization, ensuring smooth execution across finance administration, HR administration, office operations, and company governance.

Tasks

• Coordinate monthly cash planning, cash runway scenarios and budget tracking
• Coordinate with external accounting and payroll providers
• Support preparation of financing and grant materials
• Manage recruitment administration and employee lifecycle processes
• Oversee contracts, payroll, and HR administration
• Support contract management and legal follow-up
• Coordinate office operations, facilities, insurance, and service providers
• Leverage digital, automation, and AI tools to improve efficiency and decision-making

Requirements

• Degree in Business Administration or a related field, or equivalent professional education (KV) and experience
• 5+ years experience in administration, operations, HR administration or finance administration
• Strong skills in budget tracking, cash monitoring and accountant coordination
• Experience in an SME, startup, scale-up, or technology-driven environment is a strong advantage
• Strong organizational and project management skills
• Good understanding of budgeting and financial reporting
• Hands-on, pragmatic, and detail-oriented, with a willingness to take ownership
• Experience working with external accountants and payroll providers
• Excellent communication skills
• Fluent in English and German

Benefits

• A young company with an open, dynamic, and entrepreneurial culture
• Competitive compensation
• Excellent opportunities for professional growth and development in a fast-growing company