Executive Assistant

Molecular Partners; Schlieren; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Molecular Partners AG in Zurich-Schlieren seeks an experienced Executive Assistant to support our Leadership Team on a 7-month fixed-term assignment starting in November 2026. You will act as a trusted partner, coordinating priorities, meetings, and communications to enable leaders and teams to perform at their best.

You will manage complex calendars, coordinate board and LT meetings and off-sites, prepare materials, and support budgets and onboarding.

Qualifikationen

• Commercial apprenticeship, diploma in Executive Administration, Business Administration, or a comparable qualification.
• Substantial experience supporting senior executives and leadership teams in a complex, fast-paced environment.
• Proven experience managing highly complex calendars, international travel arrangements, leadership meetings, and competing priorities for multiple senior stakeholders.
• Min 3 years of experience supporting executive leadership teams and coordinating meetings, leadership off-sites, and executive-level communication.
• Demonstrated ability to operate independently, exercise sound judgment, and proactively anticipate the needs of senior leaders.
• Exceptional organizational, planning, and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong stakeholder management skills and the ability to build trusted relationships across all levels of the organization.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Ability to navigate ambiguity, adapt to changing priorities, and maintain a high level of accuracy under pressure.
• Excellent interpersonal and communication skills, with the ability to work effectively across functions and teams.

Aufgaben

• Manage complex calendars, scheduling, and travel arrangements for members of the Leadership Team.
• Coordinate Board meetings, Leadership Team meetings, off-sites, and other key events.
• Prepare agendas, presentations, reports, meeting materials, and follow-up documentation.
• Coordinate the collection, preparation, and filing of content for Board and Leadership Team meetings.
• Support executive communications and correspondence as required.
• Handle confidential information with a high degree of discretion and professionalism.
• Coordinate activities and follow-up actions across teams to support the execution of key business initiatives.

Kenntnisse

Calendar management

Travel coordination

Executive support

Stakeholder management

Communication skills

Ausbildung

Commercial apprenticeship / Executive Administration diploma

Tools

Microsoft 365

Jobbeschreibung

Founded in 2004 by a group of PhD students as a spin-off from the University of Zurich, Molecular Partners AG is a thriving and steadily growing clinical stage biotech company located in Zurich-Schlieren (Switzerland) with 180 highly qualified employees. In order to advance modern medicine and significantly improve the management of serious diseases, we have developed and successfully established a powerful new class of potent, specific and versatile small protein therapies, called DARPin therapeutics. The continuous development of a broad portfolio of therapeutic product candidates in oncology, radio-ligand therapy and ophthalmology based on the company’s proprietary DARPin platform allowed a successful listing of the company on the SIX Swiss Exchange and Nasdaq (ticker: MOLN). Next to our own pipeline of drug candidates we have entered into collaborations with leading international pharmaceutical companies, including AbbVie, Amgen, Oranomed and Novartis. Our highly dedicated, multi-disciplined team is committed to bringing novel, life-changing treatments to patients by leveraging our innovative technology platform. We seek passionate, creative, and dynamic individuals to join our mission to transform the therapeutic landscape.

We are looking for an experienced and highly organized Executive Assistant to support our Leadership Team on a 7-month fixed-term assignment starting in November 2026.

In this role, you will act as a trusted partner, ensuring the efficient coordination of executive priorities, meetings, communications, and administrative activities. You will work closely with senior stakeholders across the organization, support the preparation and execution of Leadership Team meetings, and help facilitate the smooth operation of key business activities.

The successful candidate combines exceptional organizational skills, sound judgment, discretion, and a proactive approach. You thrive in a dynamic environment, enjoy coordinating multiple priorities, and take pride in enabling leaders and teams to perform at their best.

Key Responsibilities

Executive Support & Coordination

• Manage complex calendars, scheduling, and travel arrangements for members of the Leadership Team.
• Coordinate Board meetings, Leadership Team meetings, off-sites, and other key events.
• Prepare agendas, presentations, reports, meeting materials, and follow-up documentation.
• Coordinate the collection, preparation, and filing of content for Board and Leadership Team meetings.
• Support executive communications and correspondence as required.
• Handle confidential information with a high degree of discretion and professionalism.

Business Support & Administration

• Coordinate activities and follow-up actions across teams to support the execution of key business initiatives.
• Facilitate effective communication and collaboration between departments and stakeholders.
• Track departmental budgets and process vendor invoices.
• Maintain and organize documentation, records, and shared information repositories.
• Support onboarding activities, distribution list management, and other administrative processes.
• Collaborate closely with the Executive Assistant team and provide support during peak periods and holiday coverage.
• Support document preparation, reporting, and meeting follow-up activities.

For this position, we are looking for a highly motivated and experienced individual bringing along:

• Commercial apprenticeship, diploma in Executive Administration, Business Administration, or a comparable qualification.
• Substantial experience supporting senior executives and leadership teams in a complex, fast-paced environment.
• Proven experience managing highly complex calendars, international travel arrangements, leadership meetings, and competing priorities for multiple senior stakeholders.
• Min 3 years of experience supporting executive leadership teams and coordinating meetings, leadership off-sites, and executive-level communication
• Demonstrated ability to operate independently, exercise sound judgment, and proactively anticipate the needs of senior leaders.
• Exceptional organizational, planning, and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong stakeholder management skills and the ability to build trusted relationships across all levels of the organization.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Ability to navigate ambiguity, adapt to changing priorities, and maintain a high level of accuracy under pressure.
• Excellent interpersonal and communication skills, with the ability to work effectively across functions and teams.
• Strong problem-solving skills and a proactive, service-oriented mindset.
• Excellent written and verbal communication skills in English; German is an asset.
• Advanced proficiency in Microsoft 365 applications.

This position summary is not intended to be all inclusive. An employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Partnership and collaboration are at the core of our company, our research activities and our product candidates. Molecular Partners offers an international working environment and the opportunity to collaborate with outstanding individuals from numerous disciplines, who contribute to our shared goals of scientific excellence, respectful teamwork and personal aspiration. We foster true innovation and creative thinking to advance our therapeutic product candidates and continue to be inspired by the difference we can make for our patients. At Molecular Partners you will discover a challenging job, inspiring colleagues and a true purpose. If you are interested in working at Molecular Partners, we are looking forward to hearing from you!

Please note that Molecular Partners AG operates a list of preferred recruitment partners. For those partners who have no valid, signed agreement in place with Molecular Partners AG, all unsolicited resumes, CVs, anonymous profiles, or any other candidate details submitted through our website or to personal e-mail accounts of employees of Molecular Partners AG (including any of its subsidiaries, affiliates or related companies) are not subject to payment of any form of introduction, placement or referral fees.