Educational & Scientific Events Coordinator (Maternity Cover)

European Respiratory Society (ERS); Lausanne; Presencial; CHF 60.000 - 80.000; Jornada completa

Descripción de la vacante

European Respiratory Society (ERS) Lausanne seeks an Educational & Scientific Programme Assistant on a maternity cover basis. The role provides administrative and operational support for educational and scientific events and programmes, coordinating abstracts, communications with authors and faculty, and delivering online, hybrid and onsite events.

You will manage documentation, timelines and participant support while collaborating with Education, Programmes & Accreditation teams to ensure high

Formación

• Bachelor's degree or equivalent in business administration, event management, educational programmes or related field.
• Experience providing administrative and operational assistance in events programmes or logistical delivery.
• Experience working in an international, medical or not-for-profit environment is desirable.
• Experience supporting abstract processes and platforms as well as delivering online or hybrid events is an advantage.

Responsabilidades

• Provide reliable administrative coordination and operational support for educational programmes and scientific events.
• Manage shared mailboxes, respond to participant and faculty enquiries and ensure timely follow-up.
• Prepare and maintain operational documentation, tracking tools, FAQs and support materials.
• Monitor administrative timelines and contribute to timely delivery of activities.
• Contribute to continuous improvement of operational processes and participant support.
• Support end-to-end abstract management process for assigned events, including submission, review, allocation and notification.
• Communicate with authors, reviewers, faculty and organisers throughout activities.
• Support preparation and delivery of online, hybrid and onsite events and activities.
• Prepare events documentation, faculty communications, online polls, presentations and digital learning materials.
• Publish and update programmes across systems, websites and registration platforms.
• Prepare participant evaluation reports, cost summaries and follow-up documentation.
• Build effective relationships across ERS departments and with external partners.
• Share knowledge and contribute to cross-functional initiatives.
• Promote collaborative ways of working and continuous improvement across projects.
• Contribute to ad hoc projects beyond defined responsibilities when needed.

Conocimientos

Planning and organisation

Communication

Attention to detail

Collaboration and teamwork

Stakeholder communication

Adaptability

Problem solving

Continuous improvement

Educación

Bachelor's degree or equivalent in business administration, event management, educational programmes or related field

Herramientas

CRM systems

Event management systems

Website/content management systems

Microsoft Office

AI productivity tools

Descripción del empleo

European Respiratory Society (ERS) Lausanne seeks an Educational & Scientific Programme Assistant on a maternity cover basis. The role provides administrative and operational support for educational and scientific events and programmes, coordinating abstracts, communications with authors and faculty, and delivering online, hybrid and onsite events.

You will manage documentation, timelines and participant support while collaborating with Education, Programmes & Accreditation teams to ensure high