International Respiratory Coalition (IRC) Assistant

European Respiratory Society (ERS); Vaud; Presencial; CHF 65.000 - 80.000; Jornada completa

Descripción de la vacante

European Respiratory Society (ERS) seeks an International Respiratory Coalition (IRC) Assistant to support the activities of the IRC. The role reports to the IRC Project Manager and involves administrative, organisational, and project support across IRC activities.

One-year contract, renewable subject to funding, with potential for renewal based on funding and performance. The successful candidate will work with ERS/ELF officers, National Coalition members, and internal teams to ensure smooth

Responsabilidades

• Coordinate IRC activities and maintain project timelines, action trackers and planning documents.
• Schedule IRC leadership meetings, prepare agendas, take notes and track follow-up actions.
• Prepare project updates, reports, presentations and briefing materials.
• Plan, organise and follow-up IRC meetings, workshops and events.
• Coordinate with internal departments and external partners to maintain accurate records of IRC activities and deliverables.

Educación

Postsecondary education in Business Administration, Office Administration, Project Coordination

Descripción del empleo

The European Respiratory Society (ERS) is an international organization uniting physicians, healthcare professionals, scientists, and other experts in the field of respiratory medicine. As one of the leading medical organizations in this domain, ERS has a growing membership spanning over 140 countries.

We are currently seeking an International Respiratory Coalition (IRC) Assistant to support the activities of the IRC, a global initiative working to improve respiratory health through collaboration, advocacy and national-level action. Reporting to the IRC Project Manager, the successful candidate will provide administrative, organisational, and project support across a range of IRC activities. This is an excellent opportunity for a highly organised and proactive individual with an interest in advocacy and international collaboration.

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One-year contract, renewable subject to funding*

Role Purpose

The International Respiratory Coalition (IRC) Assistant supports the effective coordination and delivery of the IRC by providing administrative, organisational, and project support across IRC activities. The role works closely with the IRC Project Manager, ERS/ELF officers, IRC National Coalition members, and internal teams to ensure the smooth day-to-day functioning and successful delivery of IRC activities.

Key Contribution Areas

IRC Programme Coordination

Support the day-to-day delivery of IRC activities through effective planning, administration, follow-up and documentation across the project.
Key responsibilities:

• Provide administrative and coordination support to the IRC Project Manager.
• Maintain project timelines, action trackers, contact lists and planning documents.
• Assist with scheduling IRC leadership meetings, preparing agendas, taking notes and tracking follow-up actions.
• Support the preparation of project updates, reports, presentations and briefing materials.
• Support the planning, organisation and follow-up of IRC meetings, workshops and events.
• Contribute to maintain accurate records of IRC activities, decisions and deliverables and support the coordination across internal departments and external partners.

Coalition Support, Capacity Building & Resource Development

Support national respiratory coalitions and IRC stakeholders through effective coordination of meetings, resources, information learning opportunities and grant administration.
Key responsibilities:

• Assist with the organisation of workshops, coalition meetings, and capacity-building activities, including logistical arrangements.
• Support communication with national coalition representatives and external stakeholders.
• Support the IRC grant assessment committee with tracking grant applications and progress reports, meeting preparation.
• Coordinate with the ERS finance team on grant payments processing.
• Provide support to coordinate the development, updates, communication and dissemination of IRC guidance materials, tool-kit resources and tools.
• Support the collection of information from coalitions for reporting, monitoring and communication purposes.
• Assist with knowledge-sharing activities between coalition members and partners.

Partnerships, Sponsorship & Stakeholder Engagement

Facilitate effective communication and practical support for IRC stakeholder and coalitions activities.
Key responsibilities:

• Build effective working relationship with national coalition members, IRC leadership, IRC stakeholders, and internal departments.
• Support routine communication, request and information sharing with coalition members and stakeholders.
• Liaise with external suppliers and service providers for effective event delivery and resource support for coalitions, within agreed timelines and budgets.
• Contribute to the continuous improvement of resources to support the national coalitions.

Collaboration & Cross-Functional Contribution

Contribute to a collaborative and high-performing working environment by fostering teamwork, knowledge sharing and effective cross-functional collaboration across ERS.
Key responsibilities:

• Share knowledge and contribute to cross-functional initiatives supporting organisational priorities.
• Promote collaborative ways of working and continuous improvement across projects and partnerships.
• On an ad hoc basis, contribute to projects and initiatives beyond the role’s defined responsibilities, in support of broader organisational needs.

Education & Professional Background

• Postsecondary education in Business Administration, Office Administration, Project Coordination, P j4id10474197jm j4it1145jm j4iy26jm