Compliance Specialist (m/f/d) – Grant, Sponsoring & Donation (GSD) Process

Coopers Group AG; Rotkreuz; On-site; CHF 100,000 - 145,000; Full time

Job summary

Coopers Group in Rotkreuz, Switzerland, seeks a Sponsorship Compliance Specialist on a contracting basis for 12 months, with extension possible. Start date asap/by arrangement, workload 80-100%, location Rotkreuz, on-site with remote options.

Responsibilities include managing sponsorship lifecycle, due diligence, contract support, PO creation, invoice workflows, and maintaining audit-ready records. The role requires German and English fluency, experience in healthcare compliance, and knowledge

Qualifications

• Bachelor’s degree required, Master’s preferred in Law, Compliance, or related field.
• 3–5 years of proven experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management.
• Solid working knowledge of the Swiss Medtech Code and MedTech Europe guidelines.

Responsibilities

• You manage commercial and medical sponsoring activities through their lifecycle, including documentation and audit trail.
• You screen sponsorship requests and supporting documents, review due diligence checks, and prepare sponsorship agreements.
• You evaluate requests against Swiss policies and the Swiss Medtech Code, flag risk factors.
• You set up vendors/creditors and create/approve Purchase Orders.
• You track financial steps through invoice verification and approval workflows.
• You act as main contact for external sponsors and doctors' associations and coordinate with internal teams.
• You maintain audit-ready records and file process documents per compliance standards.
• You review the end-to-end GSD process to reduce complexity.
• You identify gaps, bottlenecks, and handoff redundancies.
• You develop and roll out solutions to digitize and streamline workflows.

Skills

German fluency

English fluency

Stakeholder management

Project management

MS Office

Attention to detail

Compliance knowledge

Healthcare compliance

Education

Bachelor's degree

Master's degree preferred

Job description

Start date: asap/by arrangement

Planed Durration: 12 Months (extension possible)

Workload: 80-100%

Contract Type: Contracting

Location: Rotkreuz

Remote: on side

Your Tasks:

• You manage commercial and medical sponsoring activities throughout their entire lifecycle—from initial approval and contract support to gathering, reviewing, and archiving all required documentation (attendee lists, event reports, photos, receipts) to ensure a complete audit trail.
• You screen incoming sponsorship requests and supporting documents (official request letters, detailed agendas, overall event budgets, up-to-date HCP CVs). Review compliance due diligence checks for HCOs and HCPs, and prepare sponsorship and engagement agreements (mostly in German, some in English) using standard templates.
• You evaluate requests against internal Roche policies and the Swiss Medtech Code. Screen for key risk factors (e.g., events held during ski season, purely tourist destinations, inappropriate entertainment or side programs, and gifts to HCPs).
• You set up new vendors/creditors (HCOs, HCPs, event agencies) and create/approve Purchase Orders (POs).
• You track and coordinate financial steps through to invoice verification and approval workflows.
• You act as the key point of contact for external sponsoring requesters and doctors' associations (coordinating event logistics/approvals), as well as internal business owners, event management, marketing, medical affairs, and local/global compliance teams.
• You maintain audit-ready, compliant records and file all process-related documents in line with information compliance standards.
• You review the existing end-to-end GSD process from start to finish to reduce operational complexity.
• You identify gaps, manual bottlenecks, and redundant handoffs.
• You develop, revive, and roll out practical solutions to digitize, simplify, and streamline workflows (including updating roles and responsibilities).

Your Profile:

• You have a minimum of a Bachelor’s degree (Master’s degree preferred), ideally in Law, Compliance, Business Administration, or a related field, to effectively engage with highly educated stakeholders.
• You have 3–5 years of proven experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management within the Pharma or MedTech industry.
• You bring solid working knowledge of the Swiss Medtech Code (mandatory—legal background alone is not sufficient) and MedTech Europe guidelines.
• You have a good understanding of relevant Swiss healthcare law (e.g., TPA/HMG, TPO/VAM) and basic familiarity with broader regulatory frameworks (such as IVDR).
• You are business fluent in both German and English (written and spoken), as most contracts are in German (with some English contracts for the French-speaking region).
• You have proficiency in MS Office; highly self-driven, flexible, detail-oriented, and pragmatic project/stakeholder manager with strong communication skills.

Nice to have:

• You bring prior experience with internal systems, processes, and compliance policies.
• You have hands-on experience opening/onboarding new suppliers and creating/managing Purchase Orders (POs).
• You have practical experience with disclosing transfers of value under Swiss Medtech and MedTech Europe rules.
• You speak French