Compliance Specialist (m/f/d)

Work Selection AG; Rotkreuz; On-site; CHF 110,000 - 140,000; Full time

Job summary

Work Selection AG in Rotkreuz, Switzerland seeks a Compliance Specialist for 12 months with an option for extension to own the end-to-end Grant, Sponsoring & Donation process.

You will interact with HCPs and HCOs, ensure adherence to Roche guidelines and local regulations, and drive process improvements to reduce complexity.

Qualifications

• Bachelor's degree required; Master’s preferred for advanced engagement with stakeholders.
• 3–5 years of experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management.
• German and English proficiency for contracts in German and English.
• Solid knowledge of Swiss Medtech Code and MedTech Europe guidelines.
• Understanding of Swiss healthcare law (e.g., TPA/HMG, TPO/VAM) and related regulatory frameworks.

Responsibilities

• Manage end-to-end Grant, Sponsoring & Donation process from initial request to final settlement.
• Screen sponsorship requests and supporting documents; prepare sponsorship and engagement agreements.
• Evaluate requests against Roche policies and Swiss Medtech Code; identify risk factors.
• Set up new vendors/creditors and create/approve Purchase Orders (POs).
• Coordinate financial steps through to invoice verification and approval workflows.
• Act as main contact for external requesters and internal teams across compliance, marketing and medical affairs.
• Maintain audit-ready records and file documents according to compliance standards.
• Review and streamline the end-to-end GSD process to reduce complexity.
• Develop and implement solutions to digitize and automate workflows.

Skills

German language

English language

MS Office

Project management

Education

Bachelor's degree

Master's degree preferred

Tools

MS Office

Job description

As a first-tier supplier to our renowned business partner, Roche Diagnostics in Rotkreuz, we are looking for a qualified and motivated Compliance Specialistfor 12 months with option for extension.

As a Compliance Specialist (m/f/d), you will take full operational ownership of the end-to-end Grant, Sponsoring & Donation (GSD) process, including interactions with Healthcare Professionals (HCPs) and Healthcare Organizations (HCOs) such as advisory boards, doctor's associations, and speaker engagements—from the initial request through to final settlement.
In this complex, multifaceted role, you will serve as the central point of contact connecting external requesters, suppliers, internal business owners, and compliance teams. Beyond ensuring all requests are handled smoothly, on time, and in strict alignment with external regulations and internal Roche guidelines, you will actively review the current process to reduce complexity, eliminate bottlenecks, and implement automation and efficiency gains.

Tasks

• You manage commercial and medical sponsoring activities throughout their entire lifecycle—from initial approval and contract support to gathering, reviewing, and archiving all required documentation (attendee lists, event reports, photos, receipts) to ensure a complete audit trail.
• You screen incoming sponsorship requests and supporting documents (official request letters, detailed agendas, overall event budgets, up-to-date HCP CVs). Review compliance due diligence checks for HCOs and HCPs, and prepare sponsorship and engagement agreements (mostly in German, some in English) using standard templates.
• You evaluate requests against internal Roche policies and the Swiss Medtech Code. Screen for key risk factors (e.g., events held during ski season, purely tourist destinations, inappropriate entertainment or side programs, and gifts to HCPs).
• You set up new vendors/creditors (HCOs, HCPs, event agencies) and create/approve Purchase Orders (POs).
• You track and coordinate financial steps through to invoice verification and approval workflows.
• You act as the key point of contact for external sponsoring requesters and doctors' associations (coordinating event logistics/approvals), as well as internal business owners, event management, marketing, medical affairs, and local/global compliance teams.
• You maintain audit-ready, compliant records and file all process-related documents in line with information compliance standards.
• You review the existing end-to-end GSD process from start to finish to reduce operational complexity.
• You identify gaps, manual bottlenecks, and redundant handoffs.
• You develop, revive, and roll out practical solutions to digitize, simplify, and streamline workflows (including updating roles and responsibilities).

Must haves

• You have a minimum of a Bachelor’s degree (Master’s degree preferred), ideally in Law, Compliance, Business Administration, or a related field, to effectively engage with highly educated stakeholders.
• You have 3–5 years of proven experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management within the Pharma or MedTech industry.
• You bring solid working knowledge of the Swiss Medtech Code (mandatory—legal background alone is not sufficient) and MedTech Europe guidelines.
• You have a good understanding of relevant Swiss healthcare law (e.g., TPA/HMG, TPO/VAM) and basic familiarity with broader regulatory frameworks (such as IVDR).
• You are business fluent in both German and English (written and spoken), as most contracts are in German (with some English contracts for the French-speaking region).
• You have proficiency in MS Office; highly self-driven, flexible, detail-oriented, and pragmatic project/stakeholder manager with strong communication skills.

Nice to haves

• You bring prior experience with internal Roche systems, processes, and compliance policies.
• You have hands-on experience opening/onboarding new suppliers and creating/managing Purchase Orders (POs).
• You have practical experience with disclosing transfers of value under Swiss Medtech and MedTech Europe rules.
• You speak French