Compliance Specialist - Grant, Sponsoring & Donation Process

Flexsis AG, Filiale Basel LS; Rotkreuz; On-site; CHF 90,000 - 120,000; Full time

Job summary

Roche Diagnostics in Rotkreuz is seeking a reliable and motivated Compliance Specialist for the Grant, Sponsoring & Donation (GSD) process. Start date is 16 December 2026 with an 12-month contract and extension possible.

You will screen requests, prepare sponsorship agreements, ensure Swiss Medtech and internal Roche policy compliance, and coordinate with internal business owners, event management, marketing, medical affairs, and compliance teams.

Qualifications

• Bachelor's degree (Master's preferred) in Law/Compliance/Business Administration or related field.
• 3–5 years of proven healthcare compliance, ethics compliance, legal operations, or sponsorship management experience in Pharma/MedTech.
• Solid knowledge of Swiss Medtech Code and MedTech Europe guidelines.
• Understanding of Swiss healthcare law (TPA/HMG, TPO/VAM) and IVDR familiarity.
• Business fluent in German and English (spoken and written).

Responsibilities

• Manage sponsorship activities lifecycle with documentation to ensure a complete audit trail.
• Screen sponsorship requests and prepare engagement agreements using standard templates.
• Evaluate requests against Roche policies and codes; identify key risk factors.
• Set up new vendors/creditors and create/approve Purchase Orders (POs).
• Track financial steps through invoice verification and approvals workflows.
• Coordinate with external sponsoring requesters, doctors' associations, and internal teams.

Skills

German English

Stakeholder management

Compliance knowledge

MS Office

Education

Bachelor's degree or higher in Law/Compliance/Business Administration

Tools

Roche systems

Job description

Description of the company

Flexsis is a company of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise as well as the competencies within the Interiman Group, we offer tailored solutions in personnel consulting.

For our client Roche Diagnostics in Rotkreuz, we are looking for a reliable and motivated (m/f/d)

Compliance Specialist - Grant, Sponsoring & Donation (GSD) Process

Start Date: 16th December 2026

End Date: 1 year after start

Extension: possible

Workload: 80-100%

Role & Responsibilities

• You manage commercial and medical sponsoring activities throughout their entire lifecycle-from initial approval and contract support to gathering, reviewing, and archiving all required documentation (attendee lists, event reports, photos, receipts) to ensure a complete audit trail.
• You screen incoming sponsorship requests and supporting documents (official request letters, detailed agendas, overall event budgets, up-to-date HCP CVs). Review compliance due diligence checks for HCOs and HCPs, and prepare sponsorship and engagement agreements (mostly in German, some in English) using standard templates.
• You evaluate requests against internal Roche policies and the Swiss Medtech Code. Screen for key risk factors (e.g., events held during ski season, purely tourist destinations, inappropriate entertainment or side programs, and gifts to HCPs).
• You set up new vendors/creditors (HCOs, HCPs, event agencies) and create/approve Purchase Orders (POs).
• You track and coordinate financial steps through to invoice verification and approval workflows.
• You act as the key point of contact for external sponsoring requesters and doctors' associations (coordinating event logistics/approvals), as well as internal business owners, event management, marketing, medical affairs, and local/global compliance teams.

Candidate Profile

• You have a minimum of a Bachelor's degree (Master's degree preferred), ideally in Law, Compliance, Business Administration, or a related field, to effectively engage with highly educated stakeholders.
• You have 3-5 years of proven experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management within the Pharma or MedTech industry.
• You bring solid working knowledge of the Swiss Medtech Code (mandatory-legal background alone is not sufficient) and MedTech Europe guidelines.
• You have a good understanding of relevant Swiss healthcare law (e.g., TPA/HMG, TPO/VAM) and basic familiarity with broader regulatory frameworks (such as IVDR).
• You are business fluent in both German and English (written and spoken), as most contracts are in German (with some English contracts for the French-speaking region).
• You have proficiency in MS Office; highly self-driven, flexible, detail-oriented, and pragmatic project/stakeholder manager with strong communication skills.

Nice-to-Haves

• You bring prior experience with internal Roche systems, processes, and compliance policies.
• You have hands-on experience opening/onboarding new suppliers and creating/managing Purchase Orders (POs).
• You have practical experience with disclosing transfers of value under Swiss Medtech and MedTech Europe rules.
• You speak French