Compliance Specialist (m/f/d)

jobcourier.ch; Rotkreuz; On-site; CHF 90,000 - 130,000; Full time

Job summary

Work Selection AG in Rotkreuz sucht einen qualifizierten Compliance Specialist (m/w/d) für 12 Monate mit Option auf Verlängerung. Sie übernehmen die operative Gesamtverantwortung des end-to-end GSD-Prozesses und arbeiten eng mit HCPs, HCOs, internen Stakeholdern sowie Compliance-Teams zusammen.

Zu Ihren Aufgaben gehören Due-Diligence-Prüfungen, Vertragsvorlagen in Deutsch/Englisch, Lieferanten- und PO-Einzüge sowie die Optimierung von Prozessen zur Digitalisierung und Effizienzsteigerung.

Qualifications

• Mindestens Bachelor-Abschluss, Master bevorzugt, Fachrichtung Recht/Compliance/Betriebswirtschaft.
• 3–5 Jahre Erfahrung in Healthcare Compliance, Ethik-Compliance oder Sponsoring-Management.
• Gute Kenntnisse des Swiss Medtech Code und MedTech Europe Richtlinien.
• Fließend Deutsch und Englisch (schriftlich & mündlich).
• IT-Kenntnisse MS Office; eigenständige, pragmatische Projekt- und Stakeholder-Führung.

Responsibilities

• Gesamtverantwortung für End-to-End GSD-Prozess inkl. Dokumentation.
• Prüfung Sponsoring-Anfragen, Due-Diligence, Erstellung von Vereinbarungen (in Deutsch/Englisch).
• Abgleich von Anfragen mit Roche-Richtlinien und Swiss Medtech Code.
• Anlegen neuer Lieferanten/Gläubiger und Erstellung/Genehmigung von POs.
• Überwachung von Finanzschritten bis Rechnungsfreigabe.
• Koordination zwischen externen Anfragestellern, Ärzten & internen Abteilungen.
• Audit-konforme Unterlagen erstellen und archivieren.
• Prozessanalyse zur Reduktion von Komplexität; Digitalisierung von Workflows.
• Identifikation von Lücken und Engpässen.
• Entwicklung praktischer Lösungen zur Digitalisierung von Abläufen.

Skills

Compliance

German

English

Project management

Stakeholder mgmt

MS Office

Education

Bachelor/master in Law/Compliance/Business

Tools

MS Office

Job description

Work Selection AG

As a first-tier supplier to our renowned business partner, Roche Diagnostics in Rotkreuz, we are looking for a qualified and motivated Compliance Specialist for 12 months with option for extension.

As a Compliance Specialist (m/f/d), you will take full operational ownership of the end-to-end Grant, Sponsoring & Donation (GSD) process, including interactions with Healthcare Professionals (HCPs) and Healthcare Organizations (HCOs) such as advisory boards, doctor& associations, and speaker engagements?from the initial request through to final settlement.

In this complex, multifaceted role, you will serve as the central point of contact connecting external requesters, suppliers, internal business owners, and compliance teams. Beyond ensuring all requests are handled smoothly, on time, and in strict alignment with external regulations and internal Roche guidelines, you will actively review the current process to reduce complexity, eliminate bottlenecks, and implement automation and efficiency gains.

Tasks

• You manage commercial and medical sponsoring activities throughout their entire lifecycle?from initial approval and contract support to gathering, reviewing, and archiving all required documentation (attendee lists, event reports, photos, receipts) to ensure a complete audit trail.
• You screen incoming sponsorship requests and supporting documents (official request letters, detailed agendas, overall event budgets, up-to-date HCP CVs). Review compliance due diligence checks for HCOs and HCPs, and prepare sponsorship and engagement agreements (mostly in German, some in English) using standard templates.
• You evaluate requests against internal Roche policies and the Swiss Medtech Code. Screen for key risk factors (e.g., events held during ski season, purely tourist destinations, inappropriate entertainment or side programs, and gifts to HCPs).
• You set up new vendors/creditors (HCOs, HCPs, event agencies) and create/approve Purchase Orders (POs).
• You track and coordinate financial steps through to invoice verification and approval workflows.
• You act as the key point of contact for external sponsoring requesters and doctors& associations (coordinating event logistics/approvals), as well as internal business owners, event management, marketing, medical affairs, and local/global compliance teams.
• You maintain audit-ready, compliant records and file all process-related documents in line with information compliance standards.
• You review the existing end-to-end GSD process from start to finish to reduce operational complexity.
• You identify gaps, manual bottlenecks, and redundant handoffs.
• You develop, revive, and roll out practical solutions to digitize, simplify, and streamline workflows (including updating roles and responsibilities).

Must haves

• You have a minimum of a Bachelor's degree (Master's degree preferred), ideally in Law, Compliance, Business Administration, or a related field, to effectively engage with highly educated stakeholders.
• You have 3?5 years of proven experience in healthcare compliance, ethics compliance, legal operations, or sponsorship management within the Pharma or MedTech industry.
• You bring solid working knowledge of the Swiss Medtech Code (mandatory?legal background alone is not sufficient) and MedTech Europe guidelines.
• You have a good understanding of relevant Swiss healthcare law (e.g., TPA/HMG, TPO/VAM) and basic familiarity with broader regulatory frameworks (such as IVDR).
• You are business fluent in both German and English (written and spoken), as most contracts are in German (with some English contracts for the French-speaking region).
• You have proficiency in MS Office; highly self-driven, flexible, detail-oriented, and pragmatic project/stakeholder manager with strong communication skills.

Nice to haves

• You bring prior experience with internal Roche systems, processes, and compliance policies.
• You have hands‑on experience opening/onboarding new suppliers and creating/managing Purchase Orders (POs).
• You have practical experience with disclosing transfers of value under Swiss Medtech and MedTech Europe rules.
• You speak French

Wir wertschätzen Vielfalt und begrüssen daher alle Bewerbungen ? unabhängig von Geschlecht, sozialer Herkunft, Religion, Alter und Identität. Zur leichteren Lesbarkeit und besseren Verständlichkeit verwenden wir nur eine Gender-Form. Selbstverständlich sind im jeweiligen Kontext alle Genderformen gleichermassen gemeint.

Temporär 100% Mitarbeiter Branche: Anderes Funktion: Anderes