Bilingual Team Assistant (German/English) | Calendar & Admin

rothschildandco; Zürich; Vor Ort; CHF 60.000 - 90.000; Vollzeit

Zusammenfassung

Rothschild & Co in Zürich seeks a proactive Team Assistant to provide comprehensive secretarial and administrative support to the team. You will work across the division, assisting with calendar management, meeting coordination, and daily operations to ensure smooth workflow.

The ideal candidate will be fluent in German and English, with strong MS Office skills and a professional approach to confidentiality.

Qualifikationen

• Fluent in German and English with strong interpersonal skills.
• Proven experience with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Commercial/academic pathway such as a bank apprenticeship or equivalent is preferred.

Aufgaben

• Provide comprehensive administrative support to the team and act as a central coordination point.
• Assist VP/Director with calendar management and prioritization of tasks.
• Coordinate project meetings and prepare meeting materials.
• Manage office supplies and inventory to ensure uninterrupted operations.
• Provide cover for senior stakeholders during absences and peak periods.
• Assist in invoicing processes, including preparation and tracking of invoices.
• Support onboarding/offboarding by managing device allocation and returns.
• Coordinate third-party document preparation and upload relevant files to databases.
• Reconcile expenses and ensure timely submission of claims.
• Prepare meeting rooms, welcome clients, and maintain a professional environment.

Kenntnisse

Fluent in German

Fluent in English

Ausbildung

Bank apprenticeship or equivalent

Commercial or High School degree

Tools

MS Office

Jobbeschreibung

Rothschild & Co in Zürich seeks a proactive Team Assistant to provide comprehensive secretarial and administrative support to the team. You will work across the division, assisting with calendar management, meeting coordination, and daily operations to ensure smooth workflow.

The ideal candidate will be fluent in German and English, with strong MS Office skills and a professional approach to confidentiality.