Team Assistant (50%)

rothschildandco; Zürich; Vor Ort; CHF 60.000 - 90.000; Vollzeit

Zusammenfassung

Rothschild & Co in Zürich seeks a proactive Team Assistant to provide comprehensive secretarial and administrative support to the team. You will work across the division, assisting with calendar management, meeting coordination, and daily operations to ensure smooth workflow.

The ideal candidate will be fluent in German and English, with strong MS Office skills and a professional approach to confidentiality.

Qualifikationen

• Fluent in German and English with strong interpersonal skills.
• Proven experience with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Commercial/academic pathway such as a bank apprenticeship or equivalent is preferred.

Aufgaben

• Provide comprehensive administrative support to the team and act as a central coordination point.
• Assist VP/Director with calendar management and prioritization of tasks.
• Coordinate project meetings and prepare meeting materials.
• Manage office supplies and inventory to ensure uninterrupted operations.
• Provide cover for senior stakeholders during absences and peak periods.
• Assist in invoicing processes, including preparation and tracking of invoices.
• Support onboarding/offboarding by managing device allocation and returns.
• Coordinate third-party document preparation and upload relevant files to databases.
• Reconcile expenses and ensure timely submission of claims.
• Prepare meeting rooms, welcome clients, and maintain a professional environment.

Kenntnisse

Fluent in German

Fluent in English

Ausbildung

Bank apprenticeship or equivalent

Commercial or High School degree

Tools

MS Office

Jobbeschreibung

About Us

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets.

Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet.

We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions - Global Advisory, Wealth Management, Asset Management and Five Arrows.

As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward.

Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Overview of Role

As Team Assistant , you will be providing comprehensive secretarial and administrative support to the Team. Although the Assistant will work for specified individuals, there will be a requirement to work for/with other members of the Division, including other Assistants, to help balance the workload.

Responsibilities

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and acting as a central coordination point
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
• Assist in comprehensive scheduling of project meeting
• Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
• Support the invoicing process, including preparation and tracking of invoices
• Support the organisation of events eg. invitations, materials, and on-site support.
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate the preparation and review of third-party documentation ensuring relevant documents are uploaded to the database
• Reconciling expenses and claims promptly and accurately
• Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
• Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Education and Qualifications

• Commercial or High School degree, bank apprenticeship or similar
• Strong MS Office experience

Experience, Skills and Competencies Required

• Fluent in German and English
• Excellent interpersonal skills - to communicate clearly and effectively at all levels
• Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
• Good organisational and time management skills with the ability to prioritise workload and multi-task
• Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability
• Self-motivated, highly productive, reliable with a flexible attitude. Ability to act with good judgement and common sense
• Ability to work under pressure, meet tight deadlines