Bilingual Executive Assistant for International School

International School of Geneva; Genf; Vor Ort; CHF 56.000 - 78.000; Teilzeit

Zusammenfassung

The International School of Geneva is seeking an Executive Assistant for Campus Des Nations - Primary School in Geneva. The fixed-term position runs for 6-8 weeks with 70 to 100% commitment, starting in October 2026.

You will handle a range of administrative duties to support the Primary School office. Responsibilities include admissions support, school correspondence, event coordination, translations, and maintaining student files, together with daily office management and collaboration with

Qualifikationen

• Executive assistant qualification or similar.
• 2-4 years of work experience as an assistant
• Bilingual French/English. Other languages an asset
• Caring personality who enjoys working with a community
• Good teamwork and active listening skills
• Flexibility and adaptability
• Strong IT skills, Google environment fluent
• Excellent organisational skills
• Able to work autonomously
• Self-reflective and able to solve complex problems
• Experience in support with budget and accounting
• Previous experience in an IB school an asset

Aufgaben

• Work on all administrative aspects of the administrative office of the Primary school.
• Support the smooth functioning of the office in administrative tasks
• Students admissions process / leaving students procedure
• Support with students' admissions files
• School correspondence (letters, attestations, emails, etc)
• Organisation parents & teacher events
• Equipment order for the department and track orders
• Other administrative tasks including translations, creating spreadsheets, presentations
• And any other task delegated by the school leadership
• Provide Children Direction And Support
• Approachable and available to support children accessing specific people
• Participate in overseeing student files (creation and updating of student data)
• Create electronic files for all new children and keep them updated, adding academic reports and other additional reports
• Creating attestations and certificates of enrolment
• Ensure Up To Date And Functional Technology
• Update of the different distribution lists
• Support Communications Management And Relationships Building
• Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc.

Kenntnisse

Executive assistant

Bilingual French/English

Strong IT skills Google

Excellent organisational skills

Autonomy / self-motivation

Budget and accounting support

Ausbildung

Executive assistant qualification or similar

Tools

Google Workspace

Jobbeschreibung

The International School of Geneva is seeking an Executive Assistant for Campus Des Nations - Primary School in Geneva. The fixed-term position runs for 6-8 weeks with 70 to 100% commitment, starting in October 2026.

You will handle a range of administrative duties to support the Primary School office. Responsibilities include admissions support, school correspondence, event coordination, translations, and maintaining student files, together with daily office management and collaboration with