Auction and Procurement Processor

Applitrack; Unterseen; On-site; CHF 17,000 - 25,000; Part time

Job summary

Florence Unified School District is seeking an Auction & Procurement Processor to coordinate surplus property and the district's auction process. You will identify, document, remove from inventory, list for auction, and transfer surplus items to purchasers per district policies and state regulations.

You will handle online auction site management, asset documentation, and coordination with departments to determine items eligible for disposal, while maintaining records and ensuring compliance

Qualifications

• Knowledge of inventory control and asset management procedures.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and maintain the district's online surplus auction site.
• Coordinate the identification and collection of surplus equipment and materials from all district locations.
• Photograph, catalog, describe, and post surplus items for auction.
• Work with district departments to determine items eligible for disposal or auction.
• Ensure all surplus assets are properly removed from the district's fixed asset inventory and records prior to disposal.
• Coordinate with the Business Office regarding asset documentation and inventory requirements.
• Schedule and conduct public pick-up appointments for auction purchases.
• Verify purchaser identification and ensure all required paperwork and receipts are completed before property leaves district custody.
• Ensure all transactions comply with district policies and applicable Arizona laws.
• Maintain accurate records of auction activity and asset disposition.

Skills

Inventory control

Asset management

Organizational skills

Computer skills

Excel

Communication

Independent work

Record keeping

Education

High school diploma or GED

Tools

Excel

Google

Barcode scanners

Inventory software

Job description

Position Type: Support Staff/ Auction and Procurement Specialist

Date Posted: 9/11/2026

Location: DISTRICT WIDE - ALL LOCATIONS

Date Available: 10/02/2026

Closing Date: 09/25/2026

Summary The Auction & Procurement Processor is responsible for coordinating the district's surplus property and auction process. This position ensures that surplus items are properly identified, documented, removed from district inventory, listed for auction, and transferred to the purchaser in accordance with district policies, state regulations, and asset management procedures.

Essential Functions

• Manage and maintain the district's online surplus auction site.
• Coordinate the identification and collection of surplus equipment and materials from all district locations.
• Photograph, catalog, describe, and post surplus items for auction.
• Work with district departments, including but not limited to, Technology, Support Services, Business Services to determine items eligible for disposal or auction.
• Ensure all surplus assets are properly removed from the district's fixed asset inventory and applicable records prior to disposal.
• Coordinate with the Business Office regarding asset documentation and inventory requirements.
• Schedule and conduct public pick-up appointments for auction purchases.
• Verify purchaser identification and ensure all required paperwork, receipts, and release documents are completed before property leaves district custody.
• Ensure all transactions comply with district policies, procurement procedures, and applicable Arizona laws.
• Maintain accurate records of auction activity, asset disposition, and supporting documentation.
• Provide excellent customer service when working with district staff and members of the public.
• Maintain organized storage areas for surplus property awaiting auction or pickup.
• Assist with other procurement, inventory, and warehouse duties as assigned.
• Regular interaction with district staff, vendors and members of the public.

Knowledge, Skills, and Abilities

• Knowledge of inventory control and asset management procedures.
• Ability to organize and prioritize multiple projects.
• Strong computer skills, including Microsoft Office and online auction platforms.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Ability to maintain accurate records and attention to detail.
• Ability to interact professionally with district employees and the public.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment: Use standard office equipment such as a personal computer, copy machine, fax machine, telephone. Proficiency with standard office technology, proficient in Excel and or Google, use of bar code scanners and inventory software.

Safety Requirements: Follows all applicable safety rules, procedures and regulations governing the proper use of tools and power equipment used in the performance of duties. Wear appropriate safety gear, including masks. Must comply with the school district's chemical hygiene program and follow MSDS sheets.

Travel Requirements: Travel to site locations is required, a district vehicle may be requested if travel is to multiple sites, or out of district site in one day. Limited travel to and from meetings or central office may be required

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED required.
• Experience in inventory management, purchasing, warehousing, or property control preferred.

Clearances

• Valid I-9 form
• Valid AZ Drivers License, with clean driving record

Working Environment: The usual and customary methods of performing the job's functions require the following physical demands; the employee is frequently required to sit, requires mobility for reaching filing and bending; must possess adequate hearing, oral and vision skill to perform daily functions of the job. The employee is occasionally required to stand; walk. The employee must be able to lift and/or move up to 50 pounds. Job functions may require working in extreme heat/cold conditions in an outside environment.

Terms of Employment

• Part time position not more than 19 hours per week
• Grade E of the classified hourly salary schedule
• 12 month position, 1 year limited based on needs of district

Benefits: No Benefits for this position

Evaluation: Performance of this position will be evaluated annually by the Director of Support Services, in accordance with Governing Board Policy.

Notice of Non-Discrimination:

The Florence Unified School District does not discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to or treatment or employment in its policies, procedures or practices, in compliance with Title VI, Title VII, Title IX, Section 504 and the Americans with Disabilities Act. The lack of English language skills shall not be a barrier to admission or participation in the district's activities and programs. The Florence Unified School District also does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator(s): the District Title IX Coordinator, and/or the District 504 Coordinator, both of which can be located on our web page www.fusdaz.com or in person at 1000 South Main Street, Florence, Arizona.Or by phone at [phone].