Assistant Omya Performance Polymers

Omya AG; Oftringen; On-site; CHF 70,000 - 120,000; Full time

Job summary

Myjob in Switzerland is seeking a Team Assistant to provide comprehensive administrative and organizational support to the OPP leadership team and broader organization. You will coordinate meetings, travel arrangements, expenses and invoices, and general team support to ensure smooth daily operations and a productive working environment.

The role requires strong MS Office skills, English proficiency, and the ability to handle confidential information with discretion; German language is a plus.

Qualifications

• Completed commercial apprenticeship (EFZ) or equivalent qualification.
• Several years of professional experience in a team assistant, administrative, or coordination role.
• Experience in organizing and coordinating meetings, business travel, and events.
• Experience in an international environment is an advantage.
• Strong organizational and coordination skills.
• Ability to handle confidential information with discretion.
• Team-oriented, flexible and resilient with a proactive approach.

Responsibilities

• Support the OPP organization and leadership team.
• Plan, prepare, and coordinate internal and external meetings.
• Ensure meeting invitations, agendas, minutes, and follow-up actions.
• Consolidate weekly reports and monitor timely input.
• Handle requests (business cards, office supplies, travel support, DHL shipments).
• Organize and coordinate events and guest hosting (accommodations, travel).
• Coordinate visits to the Technical Center on request.
• Provide extended support for Marketing & Communications and exhibitions.

Skills

Team coordination

Organizational skills

Discretion handling

Proactive approach

English proficiency

German knowledge (nice to have)

Education

Commercial apprenticeship (EFZ) or equivalent

Tools

Microsoft Office

ESKER

Outlook/Word/Excel/PowerPoint/Teams

Job description

The Team Assistant OPP provides comprehensive administrative and organizational support to the OPP leadership team and broader organization. The role ensures efficient daily operations through the coordination of meetings, events, travel arrangements, expense and invoice management, and general team support. Acting as a central point of contact, the Team Assistant facilitates communication, supports executive processes, and contributes to a well-organized, productive, and collaborative working environment.

Responsibilities

• Supporting the OPP organization
• Planning, preparing, and coordinating internal and external meetings
• Ensuring meeting invitations, agendas, minutes, and follow-up actions
• Weekly report consolidation: reminding and monitoring the team for timely input
• Handling various requests (e.g., business cards, office supplies, travel support, DHL shipments)
• Organizing and coordinating events
• Guest hosting: accommodation, reservations, travel arrangements.
• Organizing Technical Center visits upon request
• Extended Support für Marketing & Communications
• Organizing Exhibitions, Media work etc.

Requirements

• Completed commercial apprenticeship (EFZ) or equivalent qualification
• Several years of professional experience in an teamassistant, administrative, or coordination role
• Experience in organizing and coordinating meetings, business travel, and events
• Experience in an international environment is an advantage
• Very good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and ESKER
• Very good English language skills, both written and spoken. Knowledge of German is an advantage.
• Strong organizational and coordination skills
• Ability to handle confidential information with discretion
• Team-oriented, flexible, and resilient personality with a proactive approach