Assistant Omya Performance Polymers

Omya Group; Schweiz; Presencial; CHF 70.000 - 90.000; Jornada completa

Descripción de la vacante

Omya Group seeks a capable Team Assistant to provide comprehensive administrative support to the OPP leadership and the broader organization. You will coordinate meetings, travel, expense and invoice tasks, and act as a central contact to keep operations efficient and collaborative.

You will organize internal and external engagements, consolidate weekly reports, handle office requests, and assist with events, guest hosting, and visits to the Technical Center.

Formación

• Completed commercial apprenticeship (EFZ) or equivalent qualification.
• Several years of professional experience in a team assistant, administrative, or coordination role.
• Experience organizing meetings, travel, and events in an international environment.
• Very good knowledge of Microsoft Office and ESKER; English fluency is essential; German is a plus.

Responsabilidades

• Plan, prepare, and coordinate internal and external meetings.
• Ensure invitations, agendas, minutes, and follow-up actions are completed.
• Consolidate weekly reports and monitor inputs from the team.
• Handle requests such as business cards, office supplies, and travel support.
• Organize events, guest hosting, and travel arrangements; manage visits to the Technical Center.
• Provide extended support for Marketing & Communications; assist with exhibitions and media work.

Conocimientos

Microsoft Office

ESKER

English proficiency

German advantage

Organizational skills

Discretion

Team player

Event coordination

Educación

Commercial apprenticeship (EFZ)

Herramientas

ESKER system

DHL shipments

Descripción del empleo

The Team Assistant OPP provides comprehensive administrative and organizational support to the OPP leadership team and broader organization. The role ensures efficient daily operations through the coordination of meetings, events, travel arrangements, expense and invoice management, and general team support. Acting as a central point of contact, the Team Assistant facilitates communication, supports executive processes, and contributes to a well-organized, productive, and collaborative working environment. ## Responsibilities* Supporting the OPP organization* Planning, preparing, and coordinating internal and external meetings* Ensuring meeting invitations, agendas, minutes, and follow-up actions* Weekly report consolidation: reminding and monitoring the team for timely input* Handling various requests (e.g., business cards, office supplies, travel support, DHL shipments)* Organizing and coordinating events* Guest hosting: accommodation, reservations, travel arrangements.* Organizing Technical Center visits upon request* Extended Support für Marketing & Communications* Organizing Exhibitions, Media work etc. ## Requirements* Completed commercial apprenticeship (EFZ) or equivalent qualification* Several years of professional experience in an teamassistant, administrative, or coordination role* Experience in organizing and coordinating meetings, business travel, and events* Experience in an international environment is an advantage* Very good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and ESKER* Very good English language skills, both written and spoken. Knowledge of German is an advantage.* Strong organizational and coordination skills* Ability to handle confidential information with discretion* Team-oriented, flexible, and resilient personality with a proactive approach