Assistant Omya Performance Polymers

Omya Performance Polymer Distribution International AG; Oftringen; Presencial; CHF 65.000 - 95.000; Jornada completa

Descripción de la vacante

Omya Performance Polymer Distribution International AG seeks a Team Assistant to provide comprehensive administrative and organizational support to the leadership team and broader organization. You will coordinate meetings, travel, expenses, and documentation while ensuring smooth daily operations in an international environment.

The role emphasizes proactive coordination, confidentiality, and strong MS Office skills, with English proficiency and German as an advantage.

Formación

• Minimum completed commercial apprenticeship (EFZ) or equivalent qualification.
• Several years of experience in a team assistant, administrative, or coordination role.
• Experience organizing meetings, business travel, and events in an international environment is a plus.

Responsabilidades

• Support the OPP organization across planning, preparation and coordination of internal and external meetings.
• Coordinate travel arrangements, guest hosting, accommodations, and related logistics.
• Organize and coordinate events and exhibitions, including supporting marketing & communications.
• Handle confidential information with discretion and support administrative processes across the team.

Conocimientos

Microsoft Office

English proficiency

German language

Educación

Commercial apprenticeship (EFZ) or equivalent

Herramientas

Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

The Team Assistant OPP provides comprehensive administrative and organizational support to the OPP leadership team and broader organization. The role ensures efficient daily operations through the coordination of meetings, events, travel arrangements, expense and invoice management, and general team support. Acting as a central point of contact, the Team Assistant facilitates communication, supports executive processes, and contributes to a well-organized, productive, and collaborative working environment.ResponsibilitiesSupporting the OPP organizationPlanning, preparing, and coordinating internal and external meetingsEnsuring meeting invitations, agendas, minutes, and follow-up actionsWeekly report consolidation: reminding and monitoring the team for timely inputHandling various requests (e.g., business cards, office supplies, travel support, DHL shipments)Organizing and coordinating eventsGuest hosting: accommodation, reservations, travel arrangements.Organizing Technical Center visits upon requestExtended Support für Marketing & CommunicationsOrganizing Exhibitions, Media work etc.RequirementsCompleted commercial apprenticeship (EFZ) or equivalent qualificationSeveral years of professional experience in an teamassistant, administrative, or coordination roleExperience in organizing and coordinating meetings, business travel, and eventsExperience in an international environment is an advantageVery good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and ESKERVery good English language skills, both written and spoken. Knowledge of German is an advantage.Strong organizational and coordination skillsAbility to handle confidential information with discretionTeam-oriented, flexible, and resilient personality with a proactive approach