Workforce Coordinator - DePaul Hall

Shannex Incorporated; Bedford; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Vacation accrual

Free onsite parking

WorkPerks discounts

Education & training

Recognition & rewards

Job summary

Shannex Incorporated in Bedford, Nova Scotia, is opening a new DePaul Hall Enhanced Care team and seeks a full-time Workforce Coordinator to support HRIS, onboarding and payroll processes. You will manage onboarding, timecard validation, scheduling, and respond to employee inquiries, helping ensure accurate employee records and smooth operations.

Ideal candidates hold a post-secondary degree or diploma in a related field, have 2–3 years in HR or payroll, and understand healthcare staffing.

Qualifications

• Post-secondary degree or diploma in Business Administration, Office Administration, Human Resources, or Payroll Administration.
• 2–3 years of HR and/or payroll administration experience in a large, complex environment.
• Healthcare setting experience or staffing/payroll software experience is an asset.

Responsibilities

• Administers HRIS and Workforce Systems across the employee life cycle.
• Coordinates onboarding activities and facility orientation for new staff.
• Analyses and validates timecards for bi-weekly payroll processing.

Skills

HR knowledge

Payroll admin

Onboarding

Timekeeping

Education

Business Admin degree/diploma

Office Admin diploma

HR/Payroll coursework

Tools

Scheduling software

Payroll software

Timekeeping system

Job description

Job Description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™. In anticipation of opening in October 2026, we are searching for a full-time Workforce Coordinator to join ournew DePaul Hall Enhanced Care team based in Bedford, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents.

Additional Benefits Include

• Comprehensive health, vision, and dental benefits plan to include an Employee and Family Assistance Program Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About The Opportunity

• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, training status changes according to established procedures
• Coordinates all onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com .

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.