Workforce Coordinator

Shannex Incorporated; Halifax; On-site; CAD 52,000 - 72,000; Full time

Benefits offered by this job

Health, vision, dental benefits

RRSP or pension plan

Vacation accrual

Free onsite parking

Employee Assistance Program

Job summary

Shannex Incorporated in Halifax, Nova Scotia seeks a Workforce Coordinator to manage HRIS and payroll-related processes, onboard new staff, validate timecards, and maintain accurate schedules in a healthcare setting.

The role requires 2–3 years in HR/payroll within a large organization and may involve using staffing or payroll software. Strong collaboration and compliance with policies are essential. Health benefits and growth opportunities are offered.

Qualifications

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration.
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment.
• Previous experience in health care staffing, scheduling, or payroll software is a plus.

Responsibilities

• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes.
• Coordinates onboarding activities and facility orientation of new employees.
• Analyzes and validates timecards in the processing of bi-weekly payroll.
• Ensures accuracy of seniority lists; follows established procedures for internal job postings and associated employee assignments.
• Allocates and replaces shift vacancies in accordance with collective agreements and company policies.
• Ensures accurate schedules are completed and implemented within defined timelines.
• Acts as point of contact for all employee requests for information and additional support on scheduling and payroll issues.

Education

Post-secondary degree or diploma in Business Administration, Office Administration, Human Resources, or Payroll Administration

Tools

HRIS/Workforce Systems

Payroll software

Timekeeping system

Job description

Job Description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

Job Description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Workforce Coordinator to join our team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching) or pension plan [include what applies to the position/site you are posting for]
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About The Opportunity

• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
• Additional duties as assigned/required

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset
• Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.