Warehouse Administrative Assistant

RXinsider LTD.; Brampton; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

RRSP match

Comprehensive benefits

Healthcare spending account

Vacation and floater days

Discounts

Employee assistance program

Referral bonuses

Education reimbursement

Team events

Job summary

Jones Healthcare Group in Brampton, Canada, is seeking a Warehouse Administrative Assistant to keep inventory accurate and support smooth warehouse operations. You’ll collaborate with receiving, shipping, planning, and production to ensure data integrity and timely processing.

The role emphasizes detail orientation, efficiency, and a hands-on approach in a fast-paced environment, with opportunities to contribute to continuous improvement and quality compliance.

Qualifications

• 1+ year of warehouse/logistics experience.
• Experience with WMS and ERP systems.
• Strong attention to detail and accuracy.
• Excellent organizational and prioritization abilities.
• Analytical and problem-solving skills.

Responsibilities

• Maintain accurate inventory, receiving, and shipping records.
• Ensure inbound, outbound, and production transactions are timely.
• Investigate discrepancies and drive timely resolutions.
• Coordinate picklists to support production readiness.
• Collaborate across warehouse, transportation, and planning teams.
• Support inventory cycle counts and reconciliation.
• Maintain audit-ready documentation for quality and compliance.
• Provide operational and inventory reporting for visibility.
• Identify errors and risks before they impact operations.
• Support continuous improvement and process discipline.
• Assist day-to-day warehouse activities across receiving, shipping, production, and inventory verification.
• Support safe, compliant, high-performing workplace by following QA/HS&E requirements.

Skills

Warehouse experience

WMS/ERP experience

Attention to detail

Organizational skills

Analytical/problem solving

Excel proficiency

Communication skills

Team collaboration

Lean/continuous improvement

Tools

WMS

ERP software

Microsoft Office

Job description

Jones Healthcare Group – Where Innovation Meets Purpose!

Why this Role Matters

If you enjoy being the person who keeps details organized, information moving, and teams set up for success, this role offers a meaningful opportunity to make an impact every day.

Your work will help ensure products move through the warehouse accurately and efficiently, supporting customer commitments, inventory confidence, and the high standards of quality and compliance our customers count on.

As a Warehouse Administrative Assistant, you’ll be at the heart of daily warehouse operations, partnering with teams across receiving, shipping, inventory, planning, and production to keep information accurate, organized, and up to date. You’ll play a key role in solving problems, creating visibility, and helping the operation run smoothly making this a great opportunity for someone who is detail-oriented, collaborative, and energized by supporting a fast‑paced environment where accuracy truly matters.

What You’ll Be Accountable For

• Inventory Excellence: Maintain accurate inventory, receiving, and shipping records that support smooth warehouse operations and exceptional customer service.
• Operational Coordination: Ensure inbound, outbound, and production‑related transactions are processed accurately and on time.
• Problem Solving: Investigate inventory, shipment, and system discrepancies and help drive timely resolutions.
• Production Readiness: Support the execution of production schedules by coordinating picklists and ensuring materials are available when needed.
• Cross‑Functional Partnership: Collaborate with warehouse, transportation, customer service, planning, and finance teams to keep information flowing efficiently.
• Inventory Control: Coordinate cycle count activities and support inventory accuracy through verification and reconciliation processes.
• Compliance & Traceability: Maintain organized, audit‑ready documentation that supports quality standards, traceability, and customer requirements.
• Reporting & Visibility: Provide operational and inventory reporting that helps teams make informed decisions and identify opportunities for improvement.
• Data Integrity: Proactively identify errors, inconsistencies, and risks before they impact operations or customer commitments.
• Continuous Improvement: Contribute to a culture of operational excellence through process discipline and a focus on accuracy.
• Floor Support: Stay connected to day‑to‑day warehouse activities by actively supporting receiving, shipping, production, and inventory verification activities.
• Quality & Safety Leadership: Support a safe, compliant, and high‑performing workplace by following all quality, health, safety, and environmental requirements.

What You’ll Bring

• 1+ years of experience in a warehouse, logistics, distribution, manufacturing, or operations environment.
• Experience working with Warehouse Management Systems (WMS) and/or ERP systems.
• Strong attention to detail and a commitment to accuracy.
• Proven ability to stay organized, manage competing priorities, and follow through on tasks.
• Strong analytical and problem‑solving skills with the ability to identify and resolve issues.
• Proficiency with Microsoft Office, including Excel.
• Effective verbal and written communication skills with the ability to build strong working relationships across teams.
• A collaborative mindset and willingness to support a dynamic, fast‑paced operation.
• Familiarity with Lean or continuous improvement principles.
• Experience within pharmaceutical, healthcare, food manufacturing, or third‑party logistics (3PL) environments is considered an asset.
• Exposure to regulated environments, audits, or traceability requirements is considered an asset.

Why Join Jones Healthcare Group

At Jones, you’ll be part of a team that’s shaping the future of healthcare packaging with purpose and care. We take pride in fostering an environment where everyone feels valued, supported, and empowered to do their best work.

You’ll find opportunities to grow your career, contribute to meaningful projects, and be part of a company that’s been trusted by brands and healthcare providers for over a century.

Learn more about us here: www.joneshealthcaregroup.com

Total Rewards

We’re offering a competitive compensation in the range of $50,000 – $55,000 per year. Pay will be determined based on factors including job‑related knowledge, skills, and experience.

Some Additional Benefits We Have Offer Are

• A values‑led culture: From the Inside Out: Ingenuity, Nimble, Supportive, Inclusive, Driven, Empathetic
• RRSP program – match up to 5% of your earnings
• Comprehensive benefits program
• Healthcare spending account
• Vacation and floater days
• Special local discounts
• Employee and family assistance program
• Referral bonuses
• Education reimbursement program
• Colleague appreciation events
• and more!

This posting is for an existing opportunity within our Warehouse team.

Jones Healthcare Group may use artificial intelligence tools to assist in the screening, assessment, or selection of candidates for this position. If you have questions about this process, please contact our HR department.

While we thank all candidates for their interest, only those selected for an interview will be contacted. All candidates interviewed for this position will be notified of the hiring decision within 45 days of their last interview.

By applying for this role, you consent to your personal data being shared with our clients and partners involved in the recruitment process.

As part of our commitment to accessibility for all persons with disabilities, Jones Healthcare Group will, upon the request of the applicant, provide accommodation during the recruitment process to ensure equal access to applicants with disabilities. Please contact the Jones Human Resources department at 1.800.265.9093 about your needs, and we will consult you to ensure suitable accommodation is provided.

For all feedback on equity and accommodation needs, please also contact the Human Resources department.