Administrative Assistant II, General

University Health Network; Toronto; On-site; CAD 50,000 - 62,000; Full time

Benefits offered by this job

HOOPP pension plan

Transit access

Flexible work environment

Development opportunities

Job summary

University Health Network is seeking an Administrative Assistant II to support the Spinal Cord Rehab Outpatient department in Toronto. The role involves word processing for complex documents, reception duties, calendar management and budgeting/billing oversight.

The ideal candidate has 3 years of secretarial experience, strong MS Office skills (Outlook/Word/Excel/PowerPoint) and the ability to multitask in a fast-paced health care setting. Epic experience is preferred.

Qualifications

• High proficiency with MS Office including Outlook, Word, Excel and PowerPoint.
• Three (3) years of related secretarial support experience.
• Completion of Grade XII or recognized equivalent; diploma in secretarial arts or related program.

Responsibilities

• Provide word processing/typing services for complex documents.
• Perform reception duties and calendar management.
• Administer and monitor billing procedures and departmental budgeting records.
• Maintain electronic and paper filing/retrieval systems.
• Provide supervision to junior clerical staff as needed.

Skills

Microsoft Office

Time management

Communication

Multitasking

Education

Grade XII / recognized equivalent

Secretarial program diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: CUPE TRI Clerical Bargaining Unit
Number of Vacancies: 1
New or Replacement Position:Replacement
Site: Toronto Rehab Institute - Lyndhurst
Department:Spinal Cord Rehab Outpatient
Reports to:Manager, Program Services
Hours: 37.5 hours per week
Wage Range: $25.56 - $31.95 per hour
Shifts: Days
Status: Temporary Full-Time (10 months)
Closing Date: September 24, 2026

Position Summary

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities, the principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office, within the scope of authority; modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions.

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

Duties

• Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
• Performing reception responsibilities
• Maintaining written and/or electronic calendar/schedule
• Administering and monitoring billing procedures and departmental budgeting records
• Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats

• Completion of Grade XII (12) or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Three (3) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience
• Experience in a Microsoft Office environment
• Experience working in a health care environment, an asset
• Experience with Epic, preferred

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.