Undergraduate Advising and Program Assistant - (997633.1)

University of Victoria; Victoria; Hybrid; CAD 52.000 - 55.000; Vollzeit

Benefits dieser Stelle

Hybrid work arrangement

Zusammenfassung

The University of Victoria invites applications for an Undergraduate Advising and Program Assistant. Based in the Faculty of Education, School of Child and Youth Care, this role provides essential administrative support for undergraduate programs, advising, and admissions.

Reporting to the Administrative Officer, you will manage inquiries, maintain databases, and prepare reports while upholding UVic’s commitment to equity and inclusion. A hybrid arrangement may be available after probation.

Qualifikationen

• Education, training or experience equivalent to 3 years in a similar environment.
• Experience with UVic systems such as BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace preferred.
• Experience with UVic Advising systems preferred.
• Familiarity with post-secondary professional schools preferred.
• Knowledge of the Academic Calendar and FOIPPA related to student records.

Aufgaben

• Provide administrative support to undergraduate programs and advising.
• Assist with admissions administration and program office tasks.
• Support the Adviser and program staff with office duties and communications.
• Respond to inquiries, maintain databases and generate reports.
• Produce statistical spreadsheets and prepare correspondence for the school.

Kenntnisse

Diversity & inclusion

Student experience

Time management

Independent thinking

Team collaboration

Communication skills

Ausbildung

Secondary school diploma

Tools

MS Office

Adobe Creative Suite

Content management systems

Jobbeschreibung

Undergraduate Advising and Program Assistant - (997633.1)

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Organizational Unit

University of Victoria -> Faculty of Education -> Child & Youth Care

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

9 November 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,656.00 - $4,942.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Hours of Work

Monday to Friday, 8 am - 4 pm

Employee Group:

CUPE 951 - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a hybrid flex arrangement upon completion of the probationary period*

Job Summary

Reporting to the Administrative Officer, this position provides administrative support to the School of Child and Youth Care undergraduate programs, which includes advising and admissions administration, support to the Adviser, program and office administration, responding to inquiries, maintaining databases, producing statistical spreadsheets, preparing correspondence and other tasks to support the physical infrastructure ofthe school.

Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.

Knowledge, skills, and abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• A genuine interest in the student experience.
• Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Ability to prioritize and manage time and tasks with attention to detail.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to exercise tact and diplomacy in stressful situations.
• Ability to work independently within a team environment with frequent interruptions, and minimal supervision.
• Flexibility and adaptability with procedural and technical change.
• Ability to contribute to a community-building team environment.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.

Specialized knowledge/education

• Secondary school diploma or equivalent.
• Experience with UVic systems including BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace is preferred.
• Experience with UVic Advising systems is preferred.
• Familiarity with post-secondary professional schools is preferred.
• Knowledge and understanding of the Academic Calendar and BC Freedom of Information and Protection of Privacy Act as it relates to student records.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.

What UVic Offers: