Director, Administration - (998708.1)

University of Victoria; Victoria; Sur place; CAD 104 000 - 149 000; Plein temps

Résumé du poste

The University of Victoria is seeking a Director, Administration (DA) to supervise the Faculty of Education’s finances, administration and operations under the Dean’s guidance. You will guide annual planning, budget development and reporting, and coordinate HR and policy alignment across departments.

As a central figure for internal communications and cross-unit collaboration, you will ensure plans align with the university’s Strategic Framework and support student success and research

Qualifications

• Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience in a post-secondary environment.
• An equivalent combination of education and experience may be considered.
• Experience in managing financial, material, physical and technological resources in a large organization.

Responsabilités

• Oversee finances, administration and operations of the Faculty under the Dean’s direction.
• Lead annual Academic and Resource Planning and budget development and reporting.
• Coordinate workforce planning, HR management and policy alignment across units.
• Advance internal communications and liaison with university offices to support strategic goals.

Connaissances

Budget management

Staff supervision

Project management

Change management

Strategic planning

Formation

Bachelor’s degree in relevant discipline

Graduate degree in business/public admin (advantage)

Description du poste

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Organizational Unit

University of Victoria -> Faculty of Education -> Dean's Office

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

31 October 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$103,791.00 - $149,199.00

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Additional Posting Information

N/A

Classification

ME10

Employee Group

Management Excluded - Continuing

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code

The salary range for this position is:

• Recruitment range: $103,791 - $129,737 maximum starting salary is determined through knowledge, experience and internal equity.
• Performance range: $149,199 salary range ceiling is available through annual performance increases.

Job Summary

Under the direction of the Dean, and in collaboration with Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the Faculty.

The DA coordinates the annual Academic and Resource Planning processes for the Faculty including contributing to the development of Enhanced Planning data and submissions for the Faculty and its departments and schools, working with Deans, Associate Deans, Chairs/Directors to ensure plans align to Faculty strategic plans and the university’s Strategic Framework and its subsidiary plans.

The annual planning and allocation process includes the operational and strategic planning and management of all aspects of the Faculty budget including the development, control and administration of the annual budget. Undertakes regular analysis and forecasting of budget position and develops reports for the Dean. Works closely with the Dean to develop budget proposals for the Vice President Academic and to review budget proposals from reporting units.

The DA is also responsible for advising, guiding, supporting and coordinating Faculty-wide staff human resources management, including workforce planning, ensuring consistency with all related University policies and procedures, collective agreements, and resource planning/administration. In addition, this position directly manages the office of the Dean and other administrative units as assigned.

This position leads the development and administration of effective internal communication practices that enhance individual, unit and organizational effectiveness. Contributes to the improvement of the flow of information into and throughout the Faculty. Acts as a liaison for the Faculty, collaborating with key internal Offices including the Offices of the Vice-President Academic and Provost, VP Finance and Operations, Human Resources, Faculty Relations, General Council, Financial Services, Budget Office, Internal Audit, Facilities Management, External Relations, Student Affairs and University Secretary on related administrative issues or projects.

As the role is primarily responsible for the effectiveness of Faculty systems and processes, continuously seeks to enhance service and communication by updating systems, spaces, processes and internal policies so they responsively underpin research and teaching, maximize efficiency and support the success of students.

Job Requirements

Qualifications and experience:

Bachelor’s Degree in appropriate discipline, and a minimum of 5 to 7 years’ senior level administrative experience working in a post-secondary environment.

An equivalent combination of education, such as a relevant graduate degree in business, leadership or public administration, and experience acceptable to the university may be considered.

Experience to include:

• Management and administration of financial, material, physical and technological resources in a large and complex organization.
• Management and supervision of staff, preferably in a multiple union/collective agreement post secondary environment.
• Leading and managing change initiatives including process redesign and change leadership.
• Project management, including the ability to manage and prioritize projects/work to meet deadlines.

Key job-specific competencies

University Competencies

Honour people and place through personal insight, indigenous acumen, and social and cultural responsivity:

• Self-awareness and personal insight into one’s own multiple social locations and the impact they may have on others
• Understanding of issues and concerns of equity-seeking groups; contextual understanding of the dynamics of prejudice, discrimination and harassment, including sexualized violence

Work Together through development of partnerships and inviting diverse perspectives:

• Possesses a personable and genuine manner that is welcoming and conducive to cooperative interaction
• Works efficiently, effectively, and collaboratively to build a clear sense of direction and achieve results within realistic time-frames
• Establishes trust and manages difficult and often highly emotional circumstances while maintaining respect, dignity and integrity of all involved
• Demonstrates commitment to a collaborative and collegial management style, including the ability to coach, mentor and inspire others
• Is a highly effective communicator

Make a Difference through seeing the big picture, telling our story, and supporting the student experience

• Ability to align goals of the Faculty with the strategic objectives of the university
• Ability to think strategically
• Ability to seek out ways to support the student experience
• Demonstrated curiosity and interest in the accomplishments and contributions of colleagues and/or students

Make it Better through a focus on quality, service excellence, making informed decisions and remaining agile

• Ability to embrace and positively adapt to change
• Possesses high standards of ethical integrity
• Is organized and analytical; has the ability to set priorities and see them implemented in realistic time-frames
• Functions well in a fast-paced and dynamic environment
• Demonstrates excellent judgment and is steadfast and calm, especially in stressful situations
• Is resilient during emotionally charged situations faced by self and other team members

Unusual working conditions

Frequent periods of high volume of work related to responsibilities and deadlines. The work schedule, priorities and deadlines for the AD are self-determined according to the day-to-day priorities of the Faculty, Dean and individual department chairs, and may change rapidly and on short notice. The deadlines for many activities and tasks are non-negotiable and may be tight.

Territory Acknowledgement

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.

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