Input Clerk - (990348.1)

University of Victoria; Victoria; Hybrid; CAD 51,000 - 53,000; Full time

Benefits offered by this job

Hybrid flex arrangement

Modified work schedule

Job summary

Graduate Admissions and Records Office (GARO) Input clerks are responsible for all aspects of the receipt and initial processing of applications to the Faculty of Graduate Studies. Input Clerks may also assist the GARO Advisors and Officers with other projects as requested and will assist with training new hires, including casual and work study student staff.

Working as part of the GARO team, this position will be on rotation to cover front counter staff.

Qualifications

• Experience in a post-secondary administrative office or equivalent
• Proficient in MS Office and student information systems
• High accuracy with high volumes of time-sensitive data

Responsibilities

• Process applications to GARO and support front counter scheduling
• Assist GARO Advisors/Officers and train new hires
• Maintain confidentiality and FOIPP compliance

Skills

MS Office

Banner

BDMS

FOIPP

Adobe Acrobat Pro DC

Tools

Banner BDMS/AppEnhancer

Job description

Share this job as a link in your status update to LinkedIn.

Organizational Unit

University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

29 October 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,594.00 - $4,739.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Hours of Work

8:30am to 4:30pm

Start Date

11/23/2026

End Date

11/22/2027

Employee Group:

CUPE 951 - Term

# of Hires Needed

1

Category

About this Opportunity

Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

In working to achieve this vision, the Office of the Registrar and Enrolment Management (OREM) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREM team members and services, as well as interactions with on-line services, contribute to students’ growth in knowledge, independence and confidence. Registrarial services strive to directly support students’ success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREM appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREM team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREM interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREM and the services offered.

*This position is eligible for a hybrid flex arrangement*

*This position is eligible for a modified work schedule*

Job Summary

Graduate Admissions and Records Office (GARO) Input clerks are responsible for all aspects of the receipt and initial processing of applications to the Faculty of Graduate Studies. Input Clerks may also assist the GARO Advisors and Officers with other projects as requested and will assist with training new hires, including casual and work study student staff.

Working as part of the GARO team, this position will be on rotation to cover front counter staff.

Job Requirements

Experience:
This position requires a level of education, training, and experience equivalent to 1 years’ experience working within a post-secondary institution or equivalent administrative office. An equivalent combination of education, training and experience may be considered.

Knowledge, skills, and abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment
• Demonstrated intermediate level of technical proficiency in working with computer systems, programs and databases including MS office and student information systems is required; experience with Banner and Banner Document Management System (BDMS/AppEnhancer) would be considered an asset.
• High degree of accuracy while managing high volumes of detailed, time-sensitive information
• Ability to adapt to changing priorities in response to operational needs and to meet critical deadlines
• Ability to handle frequent interruptions effectively and without compromising accuracy or attention to detail
• Ability to work effectively both as an individual and in a team environment
• Commitment to providing an outstanding applicant experience
• Excellent interpersonal and communication skills
• Experience using a range of standard office equipment and software, including Microsoft Office and Adobe Acrobat Pro DC
• Experience handling sensitive and confidential information while adhering to FOIPP regulations
• Understanding of the Freedom of Information & Protection of Privacy (FOIPP) as it relates to student records, as well as the ethical and confidentiality guidelines of the institution.
• Preference given to knowledge of University admissions policies at the Graduate level.
  

Territory Acknowledgement:

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement:

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.

What UVic Offers:

To learn more click here