Faculty Support - (997635.3)

University of Victoria; Victoria; In loco; CAD 54.000 - 55.000; Tempo pieno

Descrizione del lavoro

University of Victoria is seeking an experienced administrative professional to support faculty, sessional instructors, and associate deans. You will be part of the faculty support team, handling diverse tasks from committee support to recruitment processes and financial duties.

The role requires coordinating meetings, events, and confidential information, with a strong emphasis on accuracy, discretion, and collaboration within a team.

Competenze

• Minimum three years of administrative or secretarial experience.
• Ability to manage competing priorities and meet deadlines.

Mansioni

• Provide advanced administrative and secretarial support to faculty, sessional instructors, associate deans, and others as assigned.
• Assist with recruitment searches, research administration, and financial processes.
• Participate in team-based projects and initiatives, including accreditation activities, special events, and other operational priorities.

Conoscenze

Prioritization

Multitasking

Communication

Discretion

Microsoft Office

Formazione

Minimum three years administrative/secretarial experience

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Organizational Unit

University of Victoria -> Faculty of Business

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

29 October 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$4,796.00 - $4,947.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Start Date

11/9/2026

End Date

2/15/2027

Employee Group:

CUPE 951 - Term

# of Hires Needed

1

Category

General Management

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

This position provides advanced administrative and secretarial support to faculty members, sessional instructors, associate deans, and others as assigned. The incumbent is a member of the faculty support team, with workflow assigned based on operational needs and priorities, including committee support, recruitment searches, research administration, and financial processes. Faculty support team members also participate in team-based projects and initiatives, including accreditation activities, special events, and other operational priorities.

Job Requirements

Experience:

This position requires a level of education, training, and experience equivalent to a minimum of three years of administrative or secretarial experience, preferably in a team environment.

Knowledge, skills, and abilities

• Ability to manage competing priorities, coordinate multiple activities simultaneously, and meet deadlines in a dynamic environment.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to exercise sound judgment, discretion, tact, and independent decision-making.
• Experience maintaining confidential and sensitive information.
• Ability to interpret, apply, and communicate policies, procedures, and administrative processes.
• Exceptional customer service and relationship-building skills.
• Advanced proficiency with Microsoft Office Suite and other administrative systems and technologies.
• Experience coordinating meetings, calendars, agendas, and minute-taking.
• Experience planning and coordinating events, recruitment activities, and administrative projects.
• Ability to work independently and collaboratively within a team-based service environment.
• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.

Territory Acknowledgement:

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement:

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement:

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.