Residence Admissions Clerk - (989823.1)

University of Victoria; Victoria; Sur place; CAD 52 000 - 55 000; Temps partiel

Résumé du poste

University of Victoria’s Residence Services, within Student Affairs, seeks a part-time Residence Admissions Clerk (0.6 FTE). The position is three days per week, 8:30am–4:30pm, with additional hours during peak periods and occasional weekends. It operates under CUPE 951.

The role provides administrative and customer service support related to student room assignments to maximize occupancy and revenue. Under the Coordinator, Residence Admissions, you will review applications, run reports, manage

Qualifications

• Minimum 1-2 years of recent administrative support experience.
• Experience with large and complex databases such as student records systems.
• Post-secondary environment experience is preferred.
• Knowledge of university regulations and UVic information systems.

Responsabilités

• Review applications, run reports, and manage waitlists.
• Assign rooms to applicants and maintain accurate records.
• Create correspondence and ensure organized information retrieval.
• Communicate with Family Housing residents regarding rates and tenancy.

Connaissances

Clerical skills

Deadline management

Attention to detail

Planning

Policy adherence

Written communication

Verbal communication

Math skills

Formation

Secondary school graduation or equivalent

1-2 years administrative support experience

Outils

Microsoft Office

SharePoint

Banner

Adobe Pro

Description du poste

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Organizational Unit

University of Victoria > Student Affairs > Residence Services

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

15 November 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.6

Salary Grade

$4,656.00 - $4,942.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Hours of Work

3 days per week from 8:30am-4:30pm

Employee Group:

CUPE 951 - Regular

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

This position is 3 days per week (i.e. Monday, Wednesday, Friday) from 8:30am-4:30pm but additional hours up to 37.5 hours per week will be available during peak business times. Some weekends may be required. Residence move-in weekend (Labour Day) is required.

Job Summary

Residence Services, a unit within the division of Student Affairs, provides accommodation services, programming and education to the on-campus student community of 2300 beds and 181 Family Housing units, in addition to providing a summer conference operation for off-campus customers.

In support of the University's and Residence Service's overall recruitment and retention goals, the Residence Admissions Clerk performs administrative, customer service duties related to student room assignments to support maximizing student occupancy and revenue throughout the year. This is a high-volume, detail and service-oriented position that is required to meet daily, monthly and annual procedural deadlines; follows a complex series of administrative processes and schedules; is knowledgeable of and adheres to departmental and University policies and guarantees; and communicates extensively with students and in potentially sensitive situations. The position provides accurate and timely service to students throughout the admissions process and during the year, as well as providing efficient assistance and clear communication to staff within the department in regards to Residence Services admissions and assignment processes.

Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services enterprise system. Duties include reviewing applications; running reports; managing waitlists; assigning rooms to applicants; creating correspondence; and maintaining accurate and organized systems for information retrieval. This position also communicates with Family Housing residents regarding rental rates, tenancy agreements, and other administrative issues.

Job Requirements

Skills

• Mid-level clerical, administrative and computer skills, including experience with spreadsheets, property management, and database software
• Proven ability to meet deadlines, remain organized and accurate, and work under pressure
• Proven attention to detail; ability to manage large amounts of data and information, with accuracy and speed
• Good planning skills; ability to prioritize workload
• Ability to follow direction and comply with policies and procedures
• Strong written and verbal communication skills, including the ability to write clear, accurate communications
• Experience using Microsoft Office Suite (Word, Excel, Outlook), SharePoint, Adobe Pro and database software such as Banner with efficiency, accuracy and attention to detail
• Excellent service skills; ability to respond to issues and complaints from students and parents with tact and diplomacy
• Demonstrated good judgment and decision-making skills
• Demonstrated math skills

Specialized Knowledge/Education

Secondary school graduation or equivalent

Experience

Must have a minimum of 1-2 years of recent experience in providing administrative support in a professional environment, preferably in a post-secondary setting, or an equivalent combination of education, training and experience.

Related work experience should include:

• Experience with large and complex databases such as student records systems
• Experience in a post-secondary environment

Preference will be given to applicants with:

• Knowledge of university regulations, policies, and departments
• Experience with UVic information systems

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.

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